Credit and Collection Staff

3 weeks ago

Davao del Sur Philippines New Asia Oil Inc. Full time

Responsible for the billing, collection, and recording of all related business transactions or activities for both local and export buyers, including the company’s Joint Venture and tolling partners.

Overview

Responsible for the billing, collection, and recording of all related business transactions or activities for both local and export buyers, including the company’s Joint Venture and tolling partners.

Responsibilities For Local and Export Buyers
  • Receives Withdrawal Receipts and related attachments from the Processing Plant
  • Posts the Withdrawal Receipts to the accounting system and issues TRA or Sales Invoice (SI) whenever the customer demands
  • Prepares and communicates Statement of Accounts (SOA) to customers
  • Acknowledges receipt of transmitted cash/checks together with the Collection Report and issues Collection Receipt (CR) or Official Receipt (OR) for accounts issued with Sales Invoice (SI), including payments made through online banking
  • Transmits received cash/checks to the Treasury Department for custody and deposit
  • Prepares and monitors Aged Trade Receivables
  • Submits Monthly Sales Report to Sales Department and Monthly Sales Declaration Report to Tax & Compliance Officer
  • Performs any other related and assigned job
For Tolling Partners
  • Receives Finished Goods Endorsement Report, including attachments, from the Processing Plant and coordinates with the Plant Manager for any concerns or discrepancies prior to billing
  • Issues Charge Invoice (CI) to Tolling Partner and posts it to the accounting system
  • Prepares Statement of Account (SOA), communicates it to Tolling Partner, and follows up collection thereafter
  • Coordinates with the Treasury Department regarding confirmation of online payment made by tolling customers and issues Official Receipt (OR)
  • Records the collection to the accounting system
  • Prepares and monitors Aged Accounts Receivable
  • Performs any other related and assigned job
Qualifications
  • Educational Qualifications: Bachelor’s degree in Finance, Accounting, or related field.
  • Experience Level: Less than 1 year of relevant experience required.
  • Skills and Competencies: Strong skills in collecting, credit analysis, and credit investigation. Proficient in documentation and report generation.
  • Responsibilities and Duties: Manage collections processes, assess credit risks, and maintain accurate records.
  • Working Conditions: Office environment with standard hours; focus on detail and accuracy.
  • Qualities and Traits: Detail-oriented, excellent communication skills, and a problem-solving mindset.
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