Philippines Executive Assistant

Join to apply for the Philippines Executive Assistant (Remote – AU Hours) - role at Somewhere

Join to apply for the Philippines Executive Assistant (Remote – AU Hours) - role at Somewhere

Position: Philippines Executive Assistant (Remote - AU Hours)
Type of Contract: Independent Contractor
Working Hours : AU Business hours
Salary Range : $1.000 - $1.500 USD
About The Role
We’re looking for a high-performing Executive Assistant to support an entrepreneur based in Melbourne, Australia, who operates multiple ventures across industries including pet products, property development, cosmetics, and beverage startups. This is a full-time remote position, ideally aligned with Australian business hours, and best suited for a mid-to-senior level EA with at least 5+ years of experience.
The ideal candidate is proactive, structured, professional, and comfortable working independently across various teams and business priorities.
Responsibilities

• Manage and optimize Tom’s calendar, including time-blocking, meeting preparation, and task prioritization
• Maintain daily and weekly accountability around Tom’s goals and tasks
• Follow up with internal team members to ensure timely progress and updates
• Support Tom across his businesses: Pet supply retailer (core business), a property development business and a cosmetics brand.
• Light support for a beverage brand and other startup ventures
• Help structure and refine systems for task management, communications, and planning
• Assist with quarterly/monthly leadership priorities — light Chief of Staff-level involvement
  

Requeriments

• A seasoned EA with strong organizational skills and a proven ability to create and manage systems
• A diplomatic communicator who follows up confidently without overstepping
• Detail-oriented and autonomous — capable of “filling in the blanks” and thinking one step ahead
• Experienced supporting multiple businesses or executives
• Comfortable with fast-paced environments and working across dynamic teams
• Professional, well-spoken, and proactive in written and verbal communication
  

Nice To Have

• Experience working with investors or board-level stakeholders
• Previous remote experience supporting executives in Australia
• Familiarity with project management tools and async communication tool.
  

Why Join

• Work directly with a founder managing multiple exciting ventures
• High level of autonomy and impact
• Opportunity to grow into more strategic responsibilities over time
• Competitive compensation for the right candidate

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Staffing and Recruiting

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