Executive Assistant

2 weeks ago

Iloilo City, Philippines Bamboo Works Full time

We are seeking a highly reliable and structured Executive Assistant to act as the operational right hand to the founders. The purpose of this role is to ensure the ecosystem runs efficiently across all projects, meetings, events, and client relationships. You will bring structure, reliability, and calm execution to a fast-moving, international environment, freeing up the founders to focus on growth, strategy, and client service. Part Time: ~60 hours/ month (opportunity to grow into more hours) Remote: Fully remote, CET working hours (PH-based candidates preferred) Engagement Type: Independent Contractor Monthly Rate: $400-500 (based on a 15-hour workweek; flexible depending on experience) What You'll Be Doing: Executive & Administrative Support Manage complex calendars, calls, and travel arrangements across the company and related entities Draft polished follow-up emails, meeting summaries, and reminders Maintain well-structured digital files and contact databases in Google Drive Keep task trackers and progress dashboards updated (Google Sheets / Notion) Handle light personal administration (e.g., doctor appointments, online research) Event & Project Coordination Research and compare venues and suppliers, compiling detailed cost and contact data Manage guest, speaker, and sponsor lists; coordinate RSVPs and follow-ups Support the preparation of presentations, briefings, and post-event summaries Liaise with partners and service providers to ensure seamless execution Communication & Liaison Serve as the main administrative point of contact for internal and external scheduling Coordinate with the marketing specialist to align on LinkedIn campaigns and content planning Draft and send well-written, professional correspondence on behalf of the company when required Organization & Continuous Improvement Proactively suggest small process improvements and simple automations (e.g., using ChatGPT, Google Workspace tools, or Zapier) Help establish a clear operational system for the founders (files, checklists, pipelines) Track all deliverables and ensure nothing falls through the cracks Who You Are: 5–10 years of experience as an Executive Assistant or Operations VA supporting founders, CEOs, or partners—ideally within consulting, finance, or tech/startup environments Fluent in English (French or German is a plus) Excellent written communication skills and high attention to detail Proven ability to work autonomously and handle sensitive information confidentially Expertise with Google Workspace (Drive, Docs, Sheets, Calendar, Gmail) Comfortable using Canva, LinkedIn, ChatGPT, and similar AI/automation tools Strong time management and prioritization skills Recruitment Process: Initial Interview (HR/Recruiter) Final Interview (Client) #J-18808-Ljbffr

  • Executive Assistant with Asana Proficiency

    2 weeks ago

    Iloilo City, Philippines Wing Assistant Full time

    Executive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    1 week ago

    Makati City, National Capital Region, Philippines Assistant Launch Full time ₱40,000 - ₱80,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    1 week ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱900,000 - ₱1,200,000 per year

    Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our Director and Chief Operating Officer (COO). This role requires an individual who can effectively assist with personal, professional (team and task management), and business goals (client operations) while maintaining the highest...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Executive Assistant to the Director and COO

    1 week ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per year

    Key Responsibilities Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholdersServe as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executivesArrange and plan comprehensive travel itineraries, including...

  • Executive Assistant | Bilingual: Mandarin

    2 weeks ago

    Quezon City, Philippines Wing Assistant Full time

    Mandarin Speaking Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Mandarin Speaking Executive Assistant to start immediately!...

  • Executive Assistant to the CEO

    2 weeks ago

    Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱300,000 - ₱360,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...

  • Executive Assistant

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Ascon Foods Corporation Full time ₱900,000 - ₱1,200,000 per year

    What you'll be doingManage executive calendars and schedules, including arranging meetings, travel and appointmentsPrepare and proofread correspondence, presentations, reports and other documents on behalf of executivesHandle a wide range of administrative tasks such as filing, data entry, ordering supplies and coordinating eventsAct as the first point of...

  • Executive Virtual Assistant

    3 weeks ago

    Iloilo City, Philippines TalentPop App Full time

    Overview TalentPop is a fast-growing e-commerce enabler focused on helping businesses succeed. We need a dynamic Executive Virtual Assistant to provide high-level remote support to our executives. This role is ideal for an organized self-starter who thrives in a virtual environment. What You Will Do Calendar Management: Master scheduling and complex meeting...