Associate Procurement Officer

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Join Our Mission to Foster Prosperity in Asia . Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are pleased to offer a unique opportunity to become an important part of the Asian Development Bank (ADB). At ADB, our mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned to the Procurement Division (PFP) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD handles project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. Our teams also lead initiatives to improve procurement planning, project implementation, procurement oversight and capacity development. You will report to the Designated International Staff.

Your Role

As an Associate Procurement Officer, you will assist in (i) procurement policy development and knowledge resources; (ii) digital platforms and data analytics; (iii) capacity development; (iv) coordination; (v) communication and engagement; and (vi) performance and quality assurance. You will work as part of the PFP Policy and Coordination Unit (PCU), which leads procurement policy, promotes coherence, and ensures effective coordination across procurement activities.

You Will Need

• Bachelor's degree in a relevant field (e.g., procurement, law, business administration, economics, public administration, or related disciplines); preferably with advanced training.
• Minimum of 5 years of professional experience in procurement. Experience in multilateral development finance projects, government institutions, or the private sector is preferred.
• Experience in drafting, reviewing, or implementing procurement policies, guidelines, or regulatory frameworks.
• Exposure to policy analysis, research, or advisory work in procurement or related fields (e.g., project management, public administration, legal/regulatory reform).
• Experience fostering productive and respectful workplace relationships with colleagues, government counterparts, and partners in a multicultural environment.
• Ability to handle concurrent responsibilities with a high degree of urgency.
• Proficiency in ICT tools (MS Word, Excel, MS Project, PowerPoint).
• Ability to liaise and work well with staff within the location and across ADB.
• Constructive team player with collaboration skills.
• Proficiency in English (spoken and written).
• Refer to the ADB Competency Framework for TL4.

Responsibilities and Activities

• Draft, review, and update procurement policy documents, guidelines, and related materials.
• Research procurement trends and new practices to inform policy development and improvements.
• Support partner consultations by preparing materials, coordinating meetings, and consolidating feedback.
• Maintain and update standard bidding documents, user guides, and other procurement references.
• Develop practical guidance materials and knowledge resources (e.g., case studies, lessons-learned briefs, good practice notes) to support staff and clients.
• Provide administrative support for procurement platforms, including user access, troubleshooting, and issue tracking.
• Maintain and update procurement content on digital platforms.
• Collect and organize procurement data and help prepare dashboards and reports.
• Provide logistical and coordination support for procurement training, workshops, seminars, and e-learning modules (e.g., BuildProc).
• Help organize internal knowledge-sharing events such as brown-bag sessions and technical review meetings.
• Assist in cross-departmental and interagency engagement by preparing briefing materials, coordinating inputs, and tracking follow-up actions.
• Draft and format briefing notes, talking points, presentations, and communication materials.
• Communicate updates and announcements to staff, and contribute to content for social media, newsletters, and internal platforms.
• Support performance monitoring by compiling data, tracking milestones, and documenting compliance with procurement policies.
• Perform other tasks as reflected in the annual work plan.

Benefits

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information

This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial period of 3 years. At the end of the initial period, it may be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date, at ADB's discretion. The decision will consider the Staff's skills, performance, and suitability for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines. ADB strives to foster a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while supporting poverty eradication. ADB combines finance, knowledge, and partnerships to fulfill Strategy 2030. ADB hires nationals of its 69 member countries. ADB encourages all qualified candidates to apply regardless of race, ethnicity, religion, gender, sexual orientation, or disabilities. Women are strongly encouraged to apply. Visit ADB Careers FAQ for more information.

Primary Location: Asian Development Bank Headquarters- Manila, Philippines

Department: Procurement, Portfolio and Financial Management Department

Division: Procurement Division

Staff Category: Technical Local - HQ

Position Level: TL4

Job Posting: 15-Sep-2025, 12:00:00 AM

Closing Date: 29-Sep-2025, 11:59:00 PM