
Project Administration Assistant Wfo Clark
4 days ago
Executive Assistant - Cloudstaff
Posted today
Job Description
Training course administration: Enrolling/confirming students, pre-course Zoom audio/video checks with individual participants (for online training), course closure. Administration (e.g., feedback forms, attendance certificates). Marketing database maintenance (using Excel and Google Workplace) such as adding new contacts and updating existing contacts. Arranging logistics for training: room setup requirements, printing and shipping of course materials, travel and accommodation, liaising with client HR staff. LinkedIn monitoring: Building connections and recommendations, monitoring contacts who’ve moved jobs and updating database. Marketing mailouts (using MailChimp). File management (using Dropbox). Website maintenance: Website updates and maintenance, working with website designer (using WordPress). Bookkeeping (optional): Allocation of transactions to accounts and preparation of quarterly tax reports (using MYOB Essentials). Qualifications and requirements: Previous PA experience with references; highly organized, accurate, with attention to detail (quality of work is prioritized); university degree; able to think critically and solve problems; experience with client communication via phone/Zoom; mature and stable; open to long-term engagement; WordPress with some training; strong familiarity with Microsoft Excel; commitment to a minimum of 8 hrs/week with accurate timesheets.
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