Strategic Project Manager/ Founder Operations

4 weeks ago

Philippines Buscojobs Full time

Overview We’re helping our client, find a driven, hyper-organized operator to serve as the right hand to the founder. This role is not your average project manager, it’s a hybrid of operations lead, strategic executor and executive assistant with authority. The person in this role will translate the founder’s vision into reality by managing cross-functional projects, ensuring accountability and building scalable systems. Responsibilities Founder Support & Vision Execution Act as a direct extension of the founder—absorbing vision, strategy, and goals and ensuring execution. Own infrastructure handoffs from founder to teams with clear deliverables and timelines. Serve as the founder’s eyes and ears across departments, filtering updates and reporting actionable summaries. Project Coordination & Accountability Oversee multi-departmental projects from kickoff to completion. Facilitate communication, track timelines, and hold teams accountable for milestones. Remove bottlenecks and escalate issues when necessary. System & Workflow Management Manage and refine ClickUp dashboards, spaces, and processes. Implement and maintain automations using Zapier, Make, or similar tools. Assist in building and optimizing AI-powered workflows. Operational Reporting Deliver weekly project status reports to the founder. Document SOPs and process improvements to boost efficiency. Ensure visibility into timelines and priorities. Communication & Cross-Functional Liaison Confidently communicate with all levels of the organization. Keep stakeholders aligned, on-task, and motivated. Bridge cultural and operational gaps between leadership and execution teams. Must-Have 3+ years of experience in project management or executive operations (high-growth or founder-led environments preferred). Proven experience with ClickUp (or similar project management tools). Proven experience with Zapier or other workflow automation tools. Strong grasp of AI tools (ChatGPT, Claude, etc.) and ability to operationalize them. Exceptional organizational skills and attention to detail. Confident communicator with experience managing up and across. Self-starter comfortable with context-switching and ambiguity. Nice-to-Have Direct experience working under a founder, COO, or senior leadership. Exposure to eCommerce, wellness, or digital marketing industries. Familiarity with systems like Shopify, Klaviyo, or Airtable. Experience owning SOP rollouts or process documentation. #J-18808-Ljbffr

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