Project Operations Specialist
2 weeks ago
Project Operations Specialist JD Accounting Support: Onboard new vendors for Corporate and Construction team support Maintain and monitor the PO Request Responses Form. Coordinate with the Finance team to ensure all GL coding is provided on the PO Request Responses Form. Process PO requests in NetSuite (2x/per week) Ensure each PO request includes all required supporting documentation (i.e., subcontractor/consultant agreements, proposals) Post-ACC Budget Upload: Once project budgets are uploaded to Autodesk Cloud Construction (ACC), participate in the contract workflow Process related POs in NetSuite Invoice Processing: Participate in the invoice approval workflow within ACC Once invoices are approved, generate PDF copies and submit finalized invoices to for processing Compliance: Collect certificates of insurance from all subcontractors and consultants. Verify that coverage limits meet compliance requirements Assist with requesting Certificates of Insurance from each carrier (Founder’s Shield. Progressive, State Fund) as required for permitting Assist with requesting business licenses Qualifications Education & Experience Bachelor's degree in Business Administration, Accounting, or a related field preferred. At least 2 years of experience in project operations, vendor onboarding, or accounting support—ideally in the construction industry. Experience working with US-based companies and familiarity with US Pacific Time (Los Angeles) work hours. Technical Skills Proficient in NetSuite for processing POs and managing vendor data. Familiarity with Autodesk Cloud Construction (ACC) and construction budget workflows. Proficiency in Microsoft Excel, Google Sheets, and PDF editing tools. Knowledge & Competency Understanding of GL coding, PO lifecycle, and invoice approval processes. Knowledge of certificates of insurance (COIs) and permitting requirements. Detail-oriented and highly organized with a strong sense of accountability. Soft Skills Strong communication and coordination skills to liaise with vendors, finance, and insurance carriers. Proactive, self-starter with the ability to manage multiple tasks and deadlines remotely. Strong problem-solving skills and a collaborative mindset. Key Performance Indicators (KPIs) On-time PO Processing. Ensure prompt and accurate processing of purchase orders. Accurate Vendor Onboarding. Complete vendor setup with all required documentation. Timely Invoice Submission. Submit finalized invoices promptly after approval. Active Budget Workflow Participation. Support contract and budget workflows as assigned. Compliance Documentation Collection. Maintain up-to-date certificates of insurance from vendors. Responsive License & Insurance Coordination. Coordinate with carriers and agencies as needed for permits and licenses. Accurate GL Coding Support. Provide correct GL codes and documentation in coordination with Finance. #J-18808-Ljbffr
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Controls Assurance Specialist
2 weeks ago
, , Philippines Shell Business Operations Full timeJob Description Make a real impact in Shell’s financial control landscape by supporting driving SOX testing for Group Reporting and complex accounting areas. Join a team where your expertise drives assurance and quality across global processes. Where You Fit In? Central Testing Excellence (Reporting & Analysis- Upstream & IG and Group Reporting) Team is...
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Operations Specialist
4 days ago
, , Philippines Healthtech Inc Full timeOperations Specialist page is loaded## Operations Specialistlocations: Philippinesposted on: Posted Todayjob requisition id: R5096Make a difference. Be happy. Grow your career.The RoleThe Operations Specialist will have a passionate focus on efficient and effective operations and continuous improvement through ongoing optimization and implementation of...
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Project Cost Controller
2 weeks ago
, Surigao del Norte, Philippines GRC - Siana Gold Project Full timeShare Job Description Government Mandated Benefits Insurance Health & Wellness HMO Others Company Social Events, Office Parties Free Meals, Sleeping Quarters Professional Development Professional Development Read More Monitoring the cost materials, labor costs and other expenses to ensure that they do not exceed budgeted amount. Developing and maintaining...
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Business Operations Specialist
3 weeks ago
, , Philippines Telna Full timeJob Title: Business Operations Specialist Job Summary: The Business Operations Specialist at Telna is responsible for enhancing operational efficiency, optimizing processes, and supporting business decision-making through data-driven insights. This role requires a deep understanding of the telecommunications industry, its unique challenges, and environment....
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Operations Specialist
2 weeks ago
, , Philippines Outsourcey Full timeOverview Looking to take your career to the next level? Then this role is for you! Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete...
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OPERATIONS SPECIALIST
2 weeks ago
, , Philippines FIRST WORLD TRADER PROPRIETARY LIMITED TRADING AS EASYEQUITIES (PURPLE GROUP LTD.) Full timeDrayNow is seeking a fulltime Operations Specialist with excellent customer service skills to directly manage the real-time execution of a cutting-edge digital intermodal marketplace currently revolutionizing the freight industry. You will be providing professional customer service and ensuring the smooth completion of orders. With the help of game-changing...
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Project Specialist
2 weeks ago
, Metro Manila, Philippines KMG Constructions Full time3 days ago Be among the first 25 applicants Company: KMG Construction Location: Philippines (Flexible / Field & Remote Work) Overview KMG Construction is looking for a motivated and results-driven Project Specialist to help expand our network and bring in new clients for our design and build services. Responsibilities Source and connect with potential...
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Operations Specialist
4 weeks ago
, Ilocos Norte, Philippines Buscojobs Full timeThe specialist role is a multi-skilled individual contributor who is an expert in learning agility and adapting to new or changing business needs. He / she will experience multiple operations environments and RELX businesses based on changing requirements, and will be exposed to new products, business units, and industries. Initial assignments are likely to...
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Project Specialist
4 weeks ago
, Metro Manila, Philippines Telstra Full timeTelstra National Capital Region, Philippines What We Offer Performance-related pay Access to learning programs to level up your skills Global presence across 22 countries with opportunities to work where we do business Medical insurance coverage for you and your loved ones Focus of the Role The Project Specialist will be responsible for managing projects of...
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Data & Project Specialist
4 days ago
, Metro Manila, Philippines Cambridge University Press & Assessment | Manila Full timeData and Project Specialist Work setup : We operate in a hybrid work environment, and we encourage applicants who are open to working in the office two days a week to apply. Work schedule : Monday to Friday, 3PM to 11PM Manila time Employment type : Permanent Location : Makati City, Metro Manila Pay range : We value transparency and want to ensure a good fit...
