Bid Management Assistant

2 weeks ago

Mandaluyong, Philippines Mgenesis Full time

Level:Rank and file Employment Type: Full-time, Permanent Location: Mandaluyong Schedule: Monday to Friday Job Summary: This role is responsible for supporting the end-to-end bidding process, from preparing and submitting proposals to tracking progress and ensuring compliance with client and company requirements. Duties & Responsibilities Bid Coordination & Support: Assist in preparing, submitting, and tracking bids, ensuring all documentation meets client specifications and company standards. Collaborate with internal teams (sales, legal, finance, procurement) to gather necessary materials for bids. Maintain accurate records and ensure deadlines are met. Bid Proposal Documentation: Organize bid proposal documentation, ensuring completeness and accuracy. Draft, proofread, and format proposal content to ensure clarity and consistency. Coordinate the review process, collecting input from relevant departments. Problem Identification & Issue Resolution: Identify potential challenges during the bidding process and escalate to senior team members. Suggest solutions within established guidelines when issues arise. Stakeholder Communication & Liaison: Serve as the point of contact between internal teams and external stakeholders (clients, vendors). Update teams on bid status, deadlines, and actions required. Assist in managing external relationships to ensure smooth communication. Bid Compliance & Tracking: Ensure all bids meet company policies, client requirements, and legal standards. Track bid progress and provide regular status updates. Maintain a system to monitor multiple bids simultaneously. Process Improvement Support: Participate in discussions on process improvements and contribute feedback based on experience. Assist in developing templates and tools to streamline the bidding process. Reporting & Documentation: Maintain bidding documentation for future reference. Provide reports on bid status, key metrics, and outcomes to senior management. Assist with post-bid analysis and performance reviews. Qualifications: Bachelor’s degree in Business, Project Management, Procurement, or related field, or equivalent experience. Familiarity with bidding coordination is preferred but not required. Strong written and verbal communication skills. Ability to produce clear, concise documents and correspondence. Benefits: Vacation Leave Sick Leave Birthday Leave HMO upon regularization 5-day work week only Sick leave convertible into cash In-house Training & Certifications Great pay & incentives Hybrid Work Arrangement Life Insurance coverage upon hire #J-18808-Ljbffr

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