Administrative Specialist/Assistant
1 week ago
Administrative Support Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.). Prepare correspondence, memos, reports, and other documents as required. Handle incoming and outgoing communications (emails, phone calls, site notices). Documentation & Reporting Assist in preparing daily site reports, manpower reports, and other project-related documents. Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests. Compile and submit site progress reports to the head office or project management. Coordination Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements. Facilitate requisition, issuance, and monitoring of site materials and supplies. Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.). Logistics & Office Management Monitor site office supplies and equipment, ensuring availability and proper usage. Assist in arranging transportation, accommodations, and permits for workers as needed. Ensure compliance with company policies, safety standards, and site protocols. Bachelor’s degree in Business Administration, Office Management, or related field (preferred). At least 1–2 years of experience in administrative support, preferably in construction or engineering projects. Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment. Strong organizational, communication, and multitasking skills. Ability to work under pressure in a fast-paced construction environment. Detail-oriented, proactive, and reliable. Key Competencies Strong interpersonal and coordination skills. Time management and prioritization abilities. Adaptability to site conditions and project demands. Confidentiality and professionalism in handling sensitive documents. #J-18808-Ljbffr
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Administrative Specialist
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Quezon City, National Capital Region, Philippines AVANTOPIA Full time ₱250,000 - ₱350,000 per yearCompany DescriptionAVANTOPIA is a Business Activity Support service provider dedicated to helping organizations achieve efficiency, cost-effectiveness, and excellence in service delivery. We specialize in high-quality outsourcing solutions tailored to meet specific client needs. Our team of industry experts brings years of experience, ensuring services are...
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Administrative Specialist/Assistant
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Administrative Specialist/Assistant
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