Administrative Assistant/Billing Support Specialist

Overview

Safari Rent A Car Inc.

On-site - Manila 1-3 Yrs Exp Bachelor Full-time

Job Description Employee Recognition and Rewards

Performance Bonus

Government Mandated Benefits

13th Month Pay

Others

Company Social Events

Professional Development

Job Training, Professional Development

Work-Life Balance

Work from Home

Administrative / Billing Support Specialist – Responsibilities

• A. Accreditation Support
• Creates and maintains all Service Engagement Contracts and ensures timely filing and e-keeping in the designated shared drive
• Ensures all newly accredited contractors and freelancers’ application and accreditation requirements are received on time and electronically kept in the agreed shared drive
• Ensures all contractor and reference checks and documentations are received on time
• Ensures agreed accreditation workflow is updated and complied with
• Updates as necessary and when applicable, all relevant contractor /client accreditation instructional documents
• Coordinates with the bank contact persons for pay enrolment
• Handles admin onboarding of new hires
• B. Billing and Admin
• Serves as the point person for all contractor billing & client payment concerns within a 2-day turn-around acknowledgement/ response time
• Ensures timely processing and payment of all contractor billing and invoices (reimbursements, liquidations etc) within the 3-day turn-around processing time
• Ensures all client invoices are billed and collected on time within the agreed billing and collection cut-off
• Ensures all required Contractor official receipts are received and electronically filed and the physical copies are obtained before the monthly closing of the books
• ON TIME escalation to the Operations Manager for all billing issues and areas of potential concern for all contractor and client financial transactions
• Liaises with the external accountant for the ON TIME filing and payment of all tax returns based on the filing due date per tax type
• Performs and maintains basic bookkeeping for all business-related financial transactions
• Maintains and updates a basic book of accounts
• Prepares a monthly P& L financial report in coordination with the accountant
• Organize and maintain files and databases in a confidential manner
• Collects past due invoices and accounts receivables
• Coordinates with Bank contacts for assistance on the corporate bank account/s
• C. e-Filing of tax return receipts and documentations
• Ensures on time filing of tax returns in coordination with the accountant
• Ensures all tax return receipts and BIR confirmation is filed electronically and safekept in the designated shared folder
• Updates and monitors tax calendar filing
• D. Admin support to the core team
• Schedule and coordinate staff and contractor meetings and do minuting where required
• Organize and maintain files and databases in a confidential manner
• Support in preparation of presentations, reports, documentary requirements, etc.
• Help develop effective systems and workflows with the core team to ensure the smooth operations of the business.
• Maintaining a coordinated overview of all office systems and applications ensuring their effective running and development.
• Proper filing and record-keeping of electronic or digital records, documents, and reports.
• Reading and analyzing incoming e-memos, submissions, and distributing them as needed.
• Booking and making travel arrangements and accommodations.
• Help in preparing and submitting expense reports.

Qualifications

• Educational Qualifications: Bachelor’s degree in Accounting, Finance, or related field is required.
• Experience Level: 1-3 years of relevant accounting experience preferred.
• Skills and Competencies: Proficiency in Accounts Payable/Receivable, Statement of Cash Flows, Financial Reporting, and Accounting Systems.
• Responsibilities and Duties: Prepare financial statements, perform account reconciliations, and assist in financial planning and forecasting.
• Working Conditions: Office environment with standard working hours, may require occasional overtime.
• Qualities and Traits: Strong analytical skills, attention to detail, ability to work independently, and excellent communication skills.

Accounts Payable/Receivable Statement of Cash Flows Accounting System Statement of Changes in Equity Financial Reporting Financial Management Account Reconciliation Financial Planning and Forecasting Financial Statement Statement Preparation

Safety & Compliance

Working Location: If the position requires you to work overseas, please be vigilant and beware of fraud. If you encounter an employer who has the following actions during your job search, please report it immediately: withholds your ID, requires you to provide a guarantee or collects property.

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