Executive Assistant
1 month ago
Key Responsibilities:
1. Administrative Support:
o Provide high-level administrative and secretarial support to the executive.
o Manage and organize the executive’s calendar, including scheduling
meetings and appointments.
2. Coordination of Requirements:
o Handle the executive's requirements and other affiliated
companies and projects, with the exception of Ikon.
o Oversee travel arrangements, including travel schedules, hotel bookings,
accommodations, and transportation.
3. Document Management:
o Maintain and organize files and documents for various business operations.
o Prepare drafts and other correspondence as required by the executive.
4. Stakeholder Communication:
o Liaise and effectively communicate with different companies, clients,
lawyers, accountants, brokers, bank managers, and other stakeholders.
o Act as a point of contact between the executive and external parties.
5. Calendar and Email Management:
o Manage the executive’s calendar and assigned emails, ensuring efficient
scheduling and communication.
o Provide timely reminders for deliverables and important deadlines.
6. Meeting and Event Coordination:
o Manage meeting setups, including preparing agendas, coordinating
attendees, and ensuring all necessary materials are available.
o Organize and oversee company events, ensuring all logistics are handled
efficiently.
7. Office Management:
o Oversee office management requirements and ensure the office is well
maintained and organized.
o Work closely with the Executive Office team to organize the executive’s
schedule and ensure timely completion of tasks.
8. VP Support:
o Handle HR and Admin/ Procurement requirements of the company under the
supervision of the VP. This includes but not limited to:
• Hiring and onboarding
• 201 management
• Employee relations
• Policy development
• Regulatory compliance
• Procurement
• Management of maintenance and mesenterial staff
9. Team Support:
o Provide support to and act as a backup for the executive staff when necessary.
o Collaborate with the Executive Office team to achieve organizational goals.
10. Miscellaneous Tasks:
o Perform any other tasks assigned by the executive to support the smooth
functioning of the office.
Qualifications:
1. Educational Background:
o Should possess at least a Bachelor’s/College Degree.
2. Experience:
o At least 4-5 years of experience as an executive assistant.
o Preferably has experience handling several businesses/companies.
o Experience working in a high-pressure and fast-paced environment.
3. Skills:
o Strong sense of responsibility and ability to complete tasks with minimal
supervision.
o Strong organizational and time management skills with keen attention to
detail.
o Proficient with Microsoft Office.
o Impeccable written and oral communication skills.
o Must have a pleasing personality and can communicate well with clients,
suppliers, lawyers, etc.
o Must have a stable job history and a proven track record of handling
confidential and high-value information and items.
4. Work Hours and Location:
o Willing to work in Makati.
o Flexible in terms of working hours to meet the demands of the executive’s
schedule and business needs.
-
Marketing Assistant
1 month ago
Makati City, National Capital Region, Philippines Executive Optical Full timeMarketing Internship OpportunityAt Executive Optical, we are seeking a highly motivated and detail-oriented Marketing Intern to assist our marketing team with various tasks aimed at promoting our products and services and enhancing our brand presence.Key Responsibilities:Conduct market research to gather insights on consumer behavior, market trends, and...
-
Executive Assistant
2 weeks ago
Makati City, Philippines Anytime Cleaners Full timeJob description Executive Assistant Job Description Template We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...
-
Executive Assistant
6 months ago
Makati City, Philippines Anytime Cleaners Corp. Full timeJob description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...
-
Executive Assistant
6 months ago
Makati City, Philippines Anytime Cleaners Corp. Full timeJob description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...
-
Executive Assistant
2 weeks ago
Makati City, Philippines Anytime Cleaners Full timeJob description Executive Assistant Job Description Template We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...
-
Purchasing Assistant
4 weeks ago
Makati City, National Capital Region, Philippines Executive Optical Full timePurchasing AssistantAt Executive Optical, we are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a key member of our procurement team, you will be responsible for receiving, examining, and processing approved departmental requisitions, as well as reviewing requisition orders to ensure accuracy, terminology, and...
-
Executive Assistant
1 month ago
Makati City, National Capital Region, Philippines HR Network Inc Full timeAdministrative Support We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and secretarial support to our Executives. The ideal candidate will have a strong sense of responsibility, excellent organizational and time management skills, and the ability to work independently with minimal...
-
Treasury Assistant
2 weeks ago
Makati City, National Capital Region, Philippines Executive Optical Full timeJob SummaryAt Executive Optical, we are seeking a highly skilled Treasury Assistant to join our team. The successful candidate will be responsible for managing our company's financial operations, ensuring accurate and timely financial reporting, and maintaining financial records. If you have excellent analytical skills and experience in financial management,...
-
Executive Assistant
4 weeks ago
Makati City, Philippines TalentHero Full timePosition: Executive Assistant Location: Makati City | Onsite | Dayshift Job Overview: We are urgently seeking a highly organized and experienced Executive Assistant for our client based in Makati City. The ideal candidate will have a demonstrated ability to manage a variety of tasks, thrive in a fast-paced environment, and support multiple businesses. This...
-
Executive Assistant
4 weeks ago
Makati City, Philippines TalentHero Full timePosition: Executive Assistant Location: Makati City | Onsite | Dayshift Job Overview: We are urgently seeking a highly organized and experienced Executive Assistant for our client based in Makati City. The ideal candidate will have a demonstrated ability to manage a variety of tasks, thrive in a fast-paced environment, and support multiple businesses. This...
-
Executive Assistant
3 months ago
Makati, Philippines HR Network Inc Full time• Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking. • Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...
-
Executive Assistant
3 months ago
Makati, Philippines HR Network Inc Full time• Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking. • Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...
-
Executive Assistant
3 months ago
Makati, Philippines HR Network Inc Full time• Provide comprehensive administrative and secretarial support to the Executives, including appointment scheduling, record-keeping, budget preparation, logistics arrangements, property management, and personal banking.• Support the Executives in handling household requirements, including procurement, scheduling, servicing/repairs, coordination, property...
-
Executive Assistant
1 month ago
Makati City, Philippines Lewis Glanz Consulting Full timeOur client is looking for a Executive Assistant Key Responsibilities: 1. Administrative Support: o Provide high-level administrative and secretarial support to the executive. o Manage and organize the executive’s calendar, including scheduling meetings and appointments. 2. Coordination of Requirements: o Handle the executive's requirements and...
-
Executive Assistant
4 weeks ago
Makati City, Philippines Lewis Glanz Consulting Full timeWe are urgently looking for an Executive Assistant for our client❗ Qualifications: • Should possess at least a Bachelor’s/College Degree • Strong sense of responsibility and ability to complete tasks with minimal supervision. • Strong organizational and time management skills with keen attention to detail. • Proficient with Microsoft Office. •...
-
Executive Assistant
4 weeks ago
Makati City, Philippines Lewis Glanz Consulting Full timeWe are urgently looking for an Executive Assistant for our client❗ Qualifications: • Should possess at least a Bachelor’s/College Degree • Strong sense of responsibility and ability to complete tasks with minimal supervision. • Strong organizational and time management skills with keen attention to detail. • Proficient with Microsoft Office. •...
-
Iloilo City, Western Visayas, Philippines Project Assistant Full timeJob DescriptionProject Assistant Account ManagerWe are seeking an experienced Account Manager to join our dynamic team at Project Assistant, a leading web design, development, and marketing company.As an Account Manager, you will be responsible for building and maintaining strong relationships with our esteemed clients, ensuring seamless communication and...
-
Procurement Assistant
2 weeks ago
Makati City, National Capital Region, Philippines Executive Optical Full timeProcurement Assistant ResponsibilitiesWe are seeking a highly organized and detail-oriented Procurement Assistant to support our purchasing team. In this role, you will be responsible for receiving and processing approved requisitions, reviewing requisition orders for accuracy, and preparing purchase orders.Key Responsibilities:Receive and process approved...
-
Hybrid Executive Assistant
2 months ago
Makati, Philippines Staffing Science Expert Inc. Full timeWe are looking for a highly organized and proactive Hybrid Executive Assistant to provide comprehensive administrative support to senior executives. This role combines traditional executive assistant duties with the flexibility of working both in-office and remotely. You will handle a wide range of responsibilities, from scheduling meetings and managing...
-
Executive Assistant
2 weeks ago
TAGUIG CITY, Philippines MELCON WORLDWIDE LOGISTICS INC Full timeThis is a full-time on-site role for our Managing Director. The Executive Assistant will be responsible for providing executive administrative support, managing schedules, facilitating communication, and assisting in some marketing works. Qualifications: Female 24-30 years of Age Executive Administrative Assistance and Executive Support skills Previous...