Accounts Payable Specialist

Pinnacle Fertility is currently seeking an Accounts Payable Specialist who will be permanently working from home and must be based in the Philippines. We are on a mission to fulfill dreams by building families. We are making fertility more accessible, intuitive, and empowering - for all. We hire high performers, movers, shakers, and innovators We are growing quickly and care deeply about the development of our team, both professionally and personally. We value collaboration, compassion, and teamwork. Above all, we are united by our shared value of putting our patients first. Summary The Accounts Payable Specialist will be responsible for processing vendor invoices, reconciling statements, and managing the payment process. The ideal candidate will have strong attention to detail and the ability to work in a fast-paced environment. Responsibilities Perform day-to-day full-cycle accounts payable transactions to ensure accurate and timely payment processing. Review, code, and enter all accounts payable invoices. Ensure proper department/GL coding for all AP transactions. Flag and clarify any unusual or questionable invoice items or prices and resolve invoice discrepancies. Reconcile accounts, prepare reports, collect, and maintain detailed records. Review and update information in NetSuite accounting system, perform analyses, and verify data for accuracy and completeness. Monitor accounts to make sure all payments are up-to-date and invoices have been received. Monitor invoices pending for approvals and declines. Manage AP inbox and scanning of vendor invoices. Handle vendor calls on payment statuses. Establish and maintain positive relationships with all vendor accounts. Prepare check requests and electronic payments. Assist with employee expense reimbursements. Audit and verify expense reports. Perform monthly reporting and assist with month-end closing. Perform additional responsibilities as assigned. Requirements 3+ years of Accounts Payable experience (full cycle required). Minimum 3 years related experience in a high-volume environment. Proficient in NetSuite, Bill.com, MS Office Tools. High degree of accuracy, attention to detail, and decision-making skills. Strong organizational and time management skills a must. Knowledge of accounts payable principles, procedures, and standards. Ability to communicate effectively, both orally and in writing. Ability to verify data input and correct errors. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Willing to work on a night-shift schedule on Philippine Time or US hours. Equipment Requirements A dedicated workspace free of unwanted noises and distractions. Computer Processor: 8th Gen Intel CPUs or AMD Ryzen 2000 series equivalent or higher. Computer Operating System: Windows 11 only or upcoming variants ONLY (No Mac Devices). Computer Memory/RAM: at least 16 GB. At least 100 Mbps internet connection. Webcam (at least 1080p) or Laptop Camera capable of the same resolution. Dual monitor. Backup internet connection and power source. Diversity & Inclusivity At our company, we serve everyone, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of our patients, we also actively celebrate diversity within our organization. We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities. Referrals increase your chances of interviewing at Pinnacle Fertility by 2x. #J-18808-Ljbffr