Airtable Data Administrator

Overview Airtable Data Administrator (Philippines or Mexico) Note: Remote working arrangement. Contractor MUST reside in the Philippines or Mexico. Rate: $10.00 USD / hour Estimated weekly hours: 10-40 PER MONTH Location: Remote Employer: Fertility Bridge Responsibilities Comprehensive database architecture mapped, implemented, and maintained across all IRH Airtable bases with optimized performance. Complete relational database schema documented showing how fertility industry data connects from fertility clinics to pharmaceutical companies to private equity firms. All entity relationships mapped with clear foreign key connections between companies, ownership structures, personnel, financials, and operational data. Database architecture enables seamless addition of new company types and data categories without restructuring existing tables. System consistently handles 1,000+ records without timeouts, maintaining usability and performance across all bases. Architecture is designed to scale, supporting future addition of new company types and other data categories without the need for major restructuring or rework. Data integrity, accuracy, and automated workflows maintained through integrated systems. Field-level rules, automations, and permissions ensure only consistent, standardized data enters Airtable bases while automated workflows reduce manual data management. Airtable automations and Zapier integrations streamline data entry, approval processes, and Softr form submissions. Weekly audits identify data quality issues, with findings summarized and documented. Integration or automation errors investigated within 1 business day and resolutions documented. Duplicate detection prevents redundant records. Access control, user permissions, and team onboarding properly configured and documented. Role-based permissions ensure appropriate access levels across all Airtable bases and views with comprehensive user documentation. User onboarding materials enable new team members to understand data structure and access protocols within first week. Permission changes implemented within 24 hours of request. User activity monitored for compliance with data access policies and governance standards. Quarterly audit of user permissions conducted to ensure compliance with governance standards. Custom reporting, analytics dashboards, and business intelligence systems deliver actionable insights. Airtable interfaces and external dashboard tools provide real-time visibility into fertility industry data trends and IRH content performance. Automated reports on data quality metrics, user activity, and system performance delivered weekly. Dashboard performance maintained at sub-5-second load times. Analytics support IRH marketing team decision-making with accurate, timely data visualization integrated with Brand Manager collaboration. Provide custom reports and dashboards when requested by leadership or marketing, ensuring they directly support business goals and decision-making needs. Systematic data acquisition and expansion strategy executed to build comprehensive fertility industry intelligence database. Strategic data collection processes established to continuously identify, prioritize, and add fertility industry companies across all sectors (clinics, networks, pharmaceuticals, equipment, services, investment firms). Database growth managed from current state to 1,000+ companies with systematic data enrichment covering ownership structures, leadership teams, financial metrics, operational data, and industry relationships. Data sourcing workflows handle conflicting information between authoritative sources and user submissions while maintaining data quality standards. Conflicting information between sources is flagged and resolved using documented decision rules. Documentation, Change Management & Support. All database structures, workflows, automations, and governance rules are documented in shared company drives with version control. Any structural changes to Airtable bases are logged and approved to prevent disruption or data loss. The Data Administrator tracks Airtable, Softr, Zapier, MailChimp, and related integrations for renewals, usage, and optimization. Comprehensive documentation and change logs ensure continuity and minimize disruption at all times. What we have for you to achieve your outcomes Airtable Pro subscription with full automation and integration capabilities Existing Softr integration for form submissions and front-end applications Zapier account for cross-platform workflow automation Current Airtable bases with fertility industry data (requires restructuring) Asana project management system for task tracking and Rock management Brand Manager available for collaboration on dashboard design and user experience What we don’t have (YET) for you to achieve your outcomes Standardized data governance policies and procedures documentation Historical data cleanup and migration support (may require temporary contractor) Advanced analytics or Business Intelligence tools beyond Airtable's native capabilities Dedicated training budget for team members on new database structure Third-party data validation tools or services for large-scale data cleansing Company expectations Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role Must be a plus or a plus/minus on each of the five core values of Fertility Bridge Leader specifies and judges the result of the outcome Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines Employee or contractor must specify exactly what is required to achieve outcome Must be accountable in Asana Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account Seniority level Entry level Employment type Contract Job function Information Technology Advertising Services Industries Advertising Services Related notes: Referrals increase your chances of interviewing at Fertility Bridge by 2x Get notified about new Data Administrator jobs in Philippines. 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