Finance and Admin Staff

3 days ago

Makati, Philippines O- Healthcare Solution Phil., Inc. Full time

Overview

Finance & Admin Function

Responsibilities and Duties
  • Assigned to sort and file previous years' and current Finance and Admin documents.
  • Supervise/maintain organized and consistent filing system; make digital copies of important documents.
  • Responsible for monitoring Admin deadlines - Insurance, BIR ATPs, etc.
  • Assist on monthly BIR tax payment summary.
  • Monitor petty cash expenses (for replenishment) – liquidate all expenses made by the company and replenish. Prepare weekly/monthly report (for the breakdown of expenses).
  • Monitor outstanding checks (for release to suppliers) – Prepare weekly report of all outstanding checks (for release to supplier) based on billing/SOA from suppliers and generated/printed payment vouchers.
  • Monitor Finance and Admin office supplies inventory and report shortages.
  • Oversee filing of Finance payment vouchers and other admin documents.
  • Liaise in releasing of scheduled checks provided by officer.
  • Assist on quarterly document filing of BIR Forms and Alphalists.
  • Assist on monthly monitoring of schedules required by the HQ.
  • Handles all admin concerns related to mall permits and certificates needed.
  • Monitor and assist on stores' Business Permits renewals and BIR registrations.
  • Communicates with Mall Admins, and LGU for store/branch registration and compliance.
  • Other Admin tasks that may be assigned by the Management.
Qualifications
  • Educational Qualifications: Bachelor’s degree in Finance, Accounting, or a related field.
  • Experience Level: 1-3 years of relevant experience in a financial setting.
  • Skills and Competencies: Strong financial literacy, accounting knowledge, effective communication, time management, compliance awareness, and interpersonal skills.
Responsibilities and Duties
  • 1. Assist organization of Finance & Admin documents according to an efficient filing system and digitalize all important documents.
  • 2. To ensure and monitor the processing of application for online payment channels and any other related concerns accordingly.
  • 3. To ensure communication lines are functioning properly/effectively
  • 4. Support Superiors in compliance with local statute
  • 5. Support Management in applying financial policy to avoid company loss
Qualities and Traits
  • Details: Detail-oriented, proactive, adaptable, and a team player.
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