Entity Processor

Overview

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We’re looking for passionate individuals to join our Entity Processing Team and help us shape the future

Compensation and Benefits

• Competitive Salary : $5 per hour
• PH Government Benefits & HMO from Day 1
• 5 Days of Service Incentive Leave per year
• 100% Work from Home flexibility
• Opportunity to work with a trusted US-based company with a 20-year track record in helping investors, entrepreneurs, and business owners protect their assets and build generational wealth.

Where Are We?

We’re headquartered in the United States but operate locally in the Philippines through an Employer of Record.

Ready to Apply?

Submit your application here:

Job Purpose

To manage the filing and processing of corporate entities, including Corporations, LLCs, and LPs, with the Secretary of State. This role involves data entry, document management, and client correspondence, ensuring high-quality service delivery and compliance with relevant regulations.

Key Responsibilities

• Entity Filing and Processing: File Corporations, LLCs, and LPs with the Secretary of State.
• Ensure accurate and timely processing of all entity documents.
• Perform data entry and maintain organized records of all filings.
• Client Interaction: Email clients the documents they request and respond to their inquiries in a timely manner.
• Ensure each client receives the "Anderson Way" client experience.
• Communicate with clients using proper phone, email, and office etiquette.
• Administrative Support: Assist with various administrative tasks to support the Entity Processing team.
• Maintain accurate and organized records of client interactions and document filings.
• Provide training and support to new team members as needed.
• Compliance and Documentation: Ensure compliance with federal, state, and local regulations governing entity filings.
• Draft, review, and manage documents related to entity processing.
• Conduct regular audits to ensure the accuracy and completeness of records.
• Process Improvement: Identify opportunities for improving administrative processes and suggest enhancements.
• Implement best practices and standard operating procedures to enhance team performance.
• Lead initiatives to improve efficiency, accuracy, and service quality within the team.

Core Values

• Integrity: Acts as a role model for ethical behavior. Resolves complex ethical dilemmas. Provides guidance on ethical issues to colleagues.
• Accountability: Oversees team projects and ensures accountability at all levels. Takes responsibility for team performance and outcomes. Coaches others in taking responsibility for their work.
• Customer Focused: Builds and maintains strong relationships with key customers. Anticipates customer needs and offers proactive solutions. Leads initiatives to improve customer service practices.
• Time Management / Organization: Plans and organizes team projects and resources. Implements effective time management strategies for the team. Anticipates and addresses potential scheduling conflicts.
• Communication: Communicates complex ideas clearly and persuasively. Manages difficult conversations with tact and diplomacy. Coaches others on effective communication techniques.
• Teamwork: Leads team projects and fosters a collaborative environment. Mentors and supports team members to enhance performance. Manages significant team conflicts effectively.
• Self-Motivated: Inspires and motivates others to achieve high performance. Takes on challenging projects and drives them to completion. Leads initiatives to improve team or department performance.

Required Qualifications

• Enjoy helping others and able to work well under pressure.
• Excellent computer skills, including proficiency with MS Office and/or Google Workspace.
• Strong organizational and problem-solving skills and a sharp eye for detail.
• Outstanding written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Experience with CRM systems is a plus.

Preferred Qualifications

• Previous experience in entity processing or a similar role.
• Knowledge of federal, state, and local regulations governing entity filings.
• Certification in project management or a related field is a plus.

Performance Metrics

• Accuracy and timeliness of entity filing and processing.
• Client satisfaction measured through feedback and service delivery.
• Efficiency in managing research and administrative tasks.
• Team collaboration and support.
• Adherence to compliance requirements and company policies.

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