Office Manager

Company: The Virtual IT Professional Inc. (TVIP)Website: Manila, PhilippinesEmployment Type: Full-time, On-siteReports To: President About TVIP TVIP is a technology talent platform that connects top IT professionals from Southeast Asia with leading enterprises across Australia, Singapore, and New Zealand. Through our co-sourcing model, we provide enterprises with dedicated, high-performing technical talent while giving Filipino professionals meaningful global career opportunities — all supported by a culture of trust, excellence, and continuous growth. As we evolve, TVIP is expanding into AI education and enablement , empowering Filipino engineers and graduates to gain hands‑on experience with the latest AI technologies and enterprise software practices. Role Purpose The Office Manager plays a pivotal role in establishing and maintaining an efficient, compliant, and people‑centric Manila office. This role ensures that TVIP’s local operations run smoothly across HR, payroll, finance coordination, facilities, and government compliance — while also helping nurture an inspiring, innovation‑driven environment where Filipino professionals can grow and contribute to AI and software projects for global clients. Key Responsibilities 1. Office & Operations Management Oversee daily office administration, ensuring an efficient, professional, and welcoming workspace. Manage vendor contracts, procurement, and local suppliers for facilities, IT, and logistics. Ensure business permits, registrations, and leases are maintained and compliant with local regulations. Support setup and operations for hybrid and remote working arrangements in the Philippines. 2. People Operations & HR Oversee employee lifecycle administration including recruitment coordination, onboarding, and exit processes. Maintain and update employee records, attendance, and leave management systems. Coordinate with the HR and finance teams to administer payroll, benefits, and allowances. Ensure compliance with DOLE standards, SSS, PhilHealth, Pag-IBIG, and other statutory requirements. Support initiatives to build engagement, retention, and culture aligned to TVIP’s mission. 3. Finance & Payroll Coordination Prepare and validate payroll inputs (timesheets, allowances, leave, expense claims) for submission to the finance team. Liaise with external accounting and legal partners for government filings and audits. Manage office budgets, petty cash, vendor payments, and monthly expense reporting. Support financial governance and ensure transparency in operational spending. 4. Compliance & Risk Management Maintain proper documentation and filing of contracts, permits, and HR records. Ensure full compliance with Philippine labor, tax, and data privacy laws. Act as the local liaison for audits, renewals, and compliance reporting. Support continuous improvement of internal policies and risk frameworks. 5. Talent Development & AI Training Support Assist in coordinating internal learning and development activities and AI training programs. Support logistics and administration for workshops, hackathons, and AI education sessions. Partner with the regional leadership to promote TVIP’s mission of upskilling Filipino talent in AI, cloud, and enterprise software. Help establish partnerships with local universities, tech communities, and training providers. 6. Executive & Cross‑Border Coordination Provide administrative and scheduling support to Australian and Singapore leadership. Coordinate travel, meetings, and reporting for visiting executives. Facilitate communication between Manila operations and global delivery teams. Key Skills and Attributes Strong organizational, leadership, and problem‑solving skills. Excellent communication and interpersonal abilities across cultures. Deep understanding of Philippine employment and compliance requirements. Professional maturity, trustworthiness, and discretion in handling confidential matters. Tech‑savvy and adaptive — comfortable using modern collaboration tools and eager to learn emerging technologies. Passionate about supporting local talent development and contributing to TVIP’s AI and innovation initiatives. Qualifications Bachelor’s degree in Business Administration, HR, or related field. Minimum 5 years’ experience in office management, HR operations, or administration (preferably in BPO, IT, or co‑sourcing environments). Strong knowledge of DOLE compliance and payroll processes. Experience working with international teams or distributed workforces. Proficiency with Microsoft 365, SharePoint, and collaboration platforms (Teams, Slack, etc.). Performance Indicators Smooth and compliant operations of the Manila office. Timely and accurate payroll and reporting. Positive employee experience and engagement levels. Effective coordination with Australian and Singapore leadership. Successful execution of training events and internal learning initiatives. Why Join TVIP At TVIP, you’ll be part of a growing company that bridges Southeast Asian talent with world‑class opportunities. You’ll help shape an environment where Filipino professionals can learn, innovate, and thrive — especially in the emerging field of AI and intelligent systems development . Your leadership in managing the Manila office will directly contribute to TVIP’s mission of unlocking human potential through technology, education, and meaningful global work . #J-18808-Ljbffr