Accounts Receivable Specialist

3 days ago

Cabuyao, Philippines OpsArmy Careers Full time

Accounts Receivable Specialist Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST Type: Full-Time, Remote About the Role We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines. Responsibilities Vendor Systems & Setup Manage vendor setup and administration in Coupa and similar portals (e.g., Ariba, Jaggaer). Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates. Maintain vendor master data and monitor for messages, rejections, and updates. Invoicing & Approvals Create and submit accurate PO and non-PO invoices; handle PO flips and attach SOWs/timecards. Resolve exceptions quickly and track invoices through the full approval/payment cycle. Partner with internal approvers to clear holds, credits, and disputes. Accounts Receivable & Collections Own and monitor AR aging; prioritize outreach, send dunning notices, and schedule follow-ups. Reconcile payments, remittances, short-pays, and chargebacks with clear documentation. Escalate disputes and coordinate resolution across teams. Vendor & Internal Coordination Serve as the primary point of contact for buyer-side AP/vendor management teams. Work closely with Sales, Customer Success, and Delivery teams to provide approvals, backup documentation, and proof-of-service. Process & Reporting Develop and maintain SOPs and checklists for vendor portal submissions and renewals. Report weekly on key metrics including DSO, invoice cycle time, exception rates, and collections progress. Qualifications 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS. Proficient in supplier registration, PO workflows, invoicing, and exception handling. Strong organizational skills, with the ability to manage multiple submissions and meet deadlines. Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus. Clear and professional written communication skills for AP correspondence and collections. #J-18808-Ljbffr

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