Executive Assistant to Head of People

Executive Assistant to Head of People & Operations – AU (Remote) Feedwell is one of Sydney’s fastest-growing fresh food companies, delivering thousands of meals daily to clients including Google, TikTok, Louis Vuitton, and Amazon . We’re expanding fast, and to keep pace we’re building a world-class people function. We’re searching for an Executive Assistant to partner with our Head of People . This is a dual role where you’ll be trusted to take on high-value projects and directly contribute to Feedwell’s growth. What You’ll Do in the First Year This isn’t about checking boxes. It’s about delivering outcomes. Take full ownership of inbox and calendar management for the Head of People, ensuring priorities are protected and distractions removed. Research and brief complex topics (like visa rules, compliance, or workforce systems) and consistently deliver concise, decision-ready insights that save hours of executive time. Manage Feedwell’s professional presence on LinkedIn and Facebook , posting and responding in a voice that reflects our standards and brand. Learn Feedwell’s recruitment system and begin screening candidates for both Australian and Philippine roles, presenting only the best 3–5 finalists to the Head of People. Operate as a trusted partner , anticipating issues, solving problems before they escalate, and acting as an extension of the leadership team. What This Role Offers You This is not a low-level admin or VA job. It’s a career move. You’ll gain: Direct exposure to strategy, people systems, and leadership inside a fast-scaling Australian food business. Training in performance-based hiring , a world-class recruitment method used by top global companies (no experience necessary). The chance to grow into a true partner for the Head of People, multiplying their impact and yours. A stable, full-time remote role aligned to Australian business hours, with competitive pay for top talent. Who Thrives Here This role is ideal for someone who has already shown they can: Take messy problems, cut through the noise, and deliver clear next steps. Manage competing priorities while protecting what matters most. Represent leaders with professionalism and discretion. Grow quickly when given stretch goals. Backgrounds that often translate well include Executive Assistant, Operations Associate, Junior Chief of Staff, Business Analyst, or Recruitment Coordinator – but titles don’t matter. What matters is whether you’ve delivered comparable results and are ready for more. Three Must Haves There are 3 must have's, so to save everyone’s time, here they are ... please only apply if you can already demonstrate all three of these – they will be tested early in the process: Executive-level English – You can draft and communicate on behalf of leadership at a high professional standard, both written and spoken. Inbox & Calendar Management – At least two years’ recent experience successfully managing email and schedules for an executive, with references to confirm this. Research & Synthesis – You enjoy learning new things, can absorb complex information quickly, and can summarise it into clear, easy-to-understand insights. The Hiring Process Step 1 – Apply: Include your CV and a few quick questions. Step 2 – Short Online Questionnaire: You'll receive a link to a short questionnaire, please complete this within 24 hours - it will only take 5- 10 minutes to complete. Step 3 – Video Call (15–30 min): We’ll dig into one of your most significant accomplishments. Step 4 – Final Interview / Trial Project: See if this is a mutual fit. Final Note If you want a safe, routine job, this isn’t it.If you want a role where you’ll be challenged, trained, and trusted to grow – where your work will directly shape how a fast-growing company scales – then Feedwell is the right place. Equal Employment Opportunity Feedwell is an equal opportunities employer and welcomes applications from diverse candidates. #J-18808-Ljbffr