Executive Assistant

3 hours ago

Bacoor, Calabarzon, Philippines Chromaesthetics Inc Full time ₱250,000 - ₱500,000 per year

Job Summary

As the Executive Assistant to the Chief Inventory Officer (CIO), you will provide direct administrative and operational support to ensure the smooth functioning of the Inventory Department. You will manage the CIO's schedule, coordinate department meetings, handle documentation, and assist with daily inventory-related operations. The role requires close coordination with warehouse teams and support for logistical activities. This position is designated for a male candidate who can also drive and hold a valid driver's license, as part of the role involves accompanying or driving the CIO for warehouse visits and inspections.

Key Responsibilities:

Calendar & Meeting Management

  • Manage the CIO's daily calendar and schedule, prioritizing inventory-related meetings and activities.
  • Organize and support Inventory Department meetings, including agenda preparation, documentation, and minutes.
  • Coordinate schedules with warehouse supervisors and staff to ensure alignment.

Document & Report Management

  • Prepare, review, and organize inventory-related documents for the CIO's approval.
  • Maintain accurate records of reports, stock audits, and communications within the

Inventory Department.

  • Track internal memos, directives, and document completion.

Inventory Operations Support

  • Assist the CIO in monitoring and reviewing daily, weekly, and monthly inventory reports.
  • Support communication between the CIO and warehouse staff to ensure smooth execution of directives.
  • Help coordinate physical inventory counts, reconciliations, and warehouse inspections.

Administrative & Logistical Support

  • Handle administrative tasks to support department efficiency.
  • Assist with logistics for site visits, inspections, and internal activities.
  • Drive or accompany the CIO to warehouse facilities or other inventory-related locations as required.

Confidential Support

  • Handle sensitive information with strict confidentiality and professionalism.
  • Provide trusted support in managing communications within the Inventory Department.

Other Duties

  • Perform other related tasks assigned by the CIO.
  • Attend or recommend training programs relevant to inventory operations and

administrative support.

Qualifications:

  • Must have a valid and updated driver's license and the ability to drive a car when

needed.

  • At least 2 years of experience as an Executive Assistant, preferably in operations,

inventory or warehouse management.

  • Strong organizational and multitasking skills.
  • Keen attention to details with excellent written and verbal communication abilities.
  • High level of confidentiality and discretion in handling sensitive information.
  • Basic knowledge of inventory/warehouse systems is an advantage.
  • Able to work in a fast-paced environment and handle shifting priorities.
  • Trustworthy, proactive, and resourceful.

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