Proposal/Bid Associate Manager

3 weeks ago

Metro Manila Philippines Buscojobs Full time

At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We're committed to fostering an inclusive environment where everyone can thrive.

Overview

Summary

Proposal Managers co-ordinate and produce the proposal (RFI, ITT, RFP etc.) response. Proposal Managers work collaboratively with Bid Managers, Bid Writers and Graphic Designers and the wider pursuit team to produce a response that is complete and compliant to the prospective client's proposal requirements. Integral to the effective operation of the proposal team, Proposal Managers have the ability to work effectively under pressure and to challenging deadlines.

Responsibilities
  • Proposal Planning
    • Analyse tender documentation to determine the prospective client's requirements as to how a proposal needs to be structured, produced and submitted
    • Create a responsibility matrix which lists the key response sections needing to be developed and returned to the prospective client
    • Work with the Bid Manager to define and agree proposal milestones and targeted delivery dates of draft and final content
    • Create response templates based on the prospective client's requirements, and split the response templates by section to facilitate content development my multiple authors on SharePoint
    • Customising the structure and format of response templates including headers and footers
    • Act as a backup to the Bid Manager in administering permissions and customising the Bid Response folder structure on SharePoint
  • Proposal Development
    • Communicate RFP response requirements and deadlines at kick-off or as part of a Writers' Workshop session
    • In conjunction with the Bid Manager, identify and escalate missing content
    • Participate in regular pursuit team calls to provide a summary of progress made, level of completion and to escalate any issues preventing progress
  • Preparation for Delivery
    • On instruction from the Bid Manager lock down the response documents in readiness for final editing, formatting and document production activities
    • Complete a proof edit against the final deliverables including spelling and grammar checks
    • Update the final deliverables with the cover artwork and graphics that have been reworked by the Graphics Design team
    • Add and check cross references, figure and table captions throughout the response, including references to appendices and between response documents
    • Remove work-in-progress comments, tracked changes and white space
    • Format final document deliverables for consistency and according to the prospective client's production requirements or if not specified, according to DXC's own branding and style guidelines
    • Produce and package final document according to prospective client's delivery requirements (e.g. PDF, print, bind, USB etc.)
    • Participate in page turn production quality checks along with Bid Manager and Sales Leader and remediate any production flaws
    • Upload final deliverables into the Final Response folder on SharePoint and handover to Bid Manager and Sales Leader in readiness for submission
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