Proposal Coordinator

4 weeks ago

Metro Manila Philippines Buscojobs Full time

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life.

Job Description

We are seeking a Proposal Coordinator to join our team. The successful candidate will be responsible for coordinating and managing proposals for all parts of the Arcadis businesses.

  • Work with Pursuit Teams/Technical Bid Managers to develop creative, compelling, and quality proposals in response to Requests for Proposals (RFPs)
  • Respond to Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and ensure compliance with RFP or EOI requirements
  • Coordinate the pursuit process, including capture planning, kick-off meetings, production of client response templates, editing, formatting, collating, proofreading, and electronic delivery of proposals
  • Understand the bid process and collaborate with the Pursuits Team to build bid plans and schedules
  • Facilitate bid meetings, approval meetings, and chasing of identified actions as required
  • Review bid documents and build proposal templates using RFP requirements
  • Coordinate with the Pursuit Team and manage information essentials for proposals, forms, and questionnaires
  • Update, reformat, and rebrand MS Word, MS PowerPoint, and InDesign documents, proposals, statements of qualifications, capability statements, etc.
  • Assist with data capture for the Sales Support Database, including researching, updating, and compiling corporate information
  • Create and maintain databases of project experience, standard proposal questions, and text and pen pics
  • Create proposal templates for submissions
  • Prepare charts, graphics, and gather key information for the Proposal Team
  • Assist in creating client-specific capability statements
  • Maintain boilerplate materials, cataloging, updating, and retrieval
  • Identify and edit existing materials and/or write copy to effectively communicate Arcadis services, capabilities, and winning themes
  • Coordinate and manage document production and delivery via PDF format, including electronic tender sites
  • Support Client Development needs across all sectors and countries
  • Contribute to the continuous process improvement of the Manila Shared Services Team
  • Assist in creating company-wide precedents and maintaining key databases
  • Maintain accuracy of project quotations
  • Perform other pursuit-related tasks as needed

Qualifications & Experience:

  • Proficiency with MS Office Application, with knowledge of Adobe Creative Suite (InDesign, Photoshop) an advantage
  • Minimum 2 years of experience coordinating, scheduling, editing, and producing proposals, statements of qualifications, reports, pre-qualifications, or presentations
  • Bachelor's Degree in Marketing, English, Business Administration, or Engineering-related fields
  • Excellent English verbal and written communication, strong computer skills, and proficiency in MS Office Suite
  • Experience as a Proposal Coordinator is preferable
  • Excellent organizational skills, time management, and attention to detail
  • Ability to work under multiple tight deadlines and respond to last-minute requests and compressed production schedules
  • Ability to take initiative and exercise commitment and dedication while working independently or with a team
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