Executive Assistant to the CEO

Executive Assistant to the CEO Wanted:
Shape the Future of Medical Research

• 100% remote, forever
• Unlimited paid leave
• Total compensation 20% above market

Hello—we’re Trialfacts , a remote, entrepreneurial company at the forefront of advancing health research. We’re looking for a highly experienced, proactive Executive Assistant to the CEO . You’ll bring proven EA systems, sharp attention to detail, and the ability to anticipate needs before they arise. Your role is to ensure the CEO is fully focused on the most important priorities by taking care of both work and personal tasks with efficiency and discretion.

Your Role:

• Executive Support & Inbox Management : Own the CEO’s calendar, email, Slack, and Monday messages. Proactively manage priorities so the CEO’s time is always focused on the highest-value activities.
• Project Management: Oversee and manage special projects from inception to completion, ensuring deadlines are met and goals are achieved.
• Communication & Coordination : Act as a trusted representative of the CEO, handling communications with precision, professionalism, and confidentiality. Ensure clarity and accuracy in all messages.
• Operational Excellence : Streamline processes, manage documents, and handle any administrative tasks that support the efficiency of the CEO and the leadership team.

What We Offer:

• Autonomy and Flexibility: Enjoy the stability of monthly pay while having the freedom to design your day around what matters most, with unlimited paid holidays and remote work from anywhere.
• Innovation and Impact: Work with research teams driving significant advancements in medical research from organizations like AstraZeneca, Harvard, Stanford, and many more.
• Growth and Learning: Opportunities for professional development, with access to courses and training programs.
• Rewarding Career: Contribute meaningfully to the world of health research and share in the success of Trialfacts.

This Position Is Ideal For You If You:

• Bring Proven EA Experience: You have at least 5+ years of experience as a high-level EA and have successfully implemented systems that made executives more effective.
• Exemplify Organizational Mastery: Proven experience in managing executive schedules, coordinating high-level meetings, and optimizing time management.
• Have Strong Project Management Skills: Demonstrated success in overseeing and executing projects with efficiency, meeting deadlines, and delivering results.
• Are Systems-Driven: You excel at creating and refining systems that increase efficiency and ensure nothing slips through the cracks.
• Efficiency Through Initiative : Bring a solutions-driven mindset to create and improve systems that enhance efficiency, simplify communication, and guarantee consistent follow-through.
• Are an Excellent Communicator: Skilled in both written and verbal communication, with the ability to liaise effectively with stakeholders at all levels.
• Have Extreme Attention to Detail : You don’t make careless mistakes, and your accuracy builds trust and respect with the CEO and stakeholders.
• Embrace Flexibility and Innovation : You excel in a dynamic, changing environment, solving challenges with practical and effective solutions.
• Are Proactive and Resourceful: You anticipate needs, take initiative, and are always two steps ahead, ensuring nothing falls through the cracks.

Interested in Joining Us?

If this position aligns with your career aspirations and skills, we would love to hear from you. As part of our selection process, the final 1 to 3 candidates will undertake a paid trial for 1–2 weeks. This trial period is a vital step in our recruitment process and candidates will be compensated for their time and effort.