Accounts Payable Specialist
4 weeks ago
Direct message the job poster from Panoptik Global
Responsibilities- Review Request for Payment (RFP)/billing and record the necessary entries in WAVE (Oracle Cloud ERP). Ensure: claims are valid (services/goods rendered/received, except for advance payments); RFP and supporting documents are complete, valid and approved; values are accurate and missing information obtained from concerned staff; account code(s) and/or WBL are accurately assigned.
- Process Daily Subsistence Allowance (DSA) advance and Travel Expense Claim (TEC) settlement. Record and clear staff vendor accounts in WAVE.
- Record and reconcile self-payer’s receipts and perform related entries (income, expense), clearings (air ticket vendors & suspense GL account), and monitor the relevant WBL codes.
- Record asset entries in WAVE including blocking, deletion, transfer and acquisition.
- Review service fee reports submitted by operations’ staff and record the service fees generated by various mission projects.
- Assist in routing RFPs to approving signatories and, once approved, to Manila Treasury Services unit for payment execution.
- Perform monthly closing of the books, including bank reconciliation, review and follow-up of old outstanding vendor items with concerned staff/unit; record monthly amortization, and perform adjusting/reclassifying entries and review/clear general ledger suspense accounts.
- Coordinate with Oracle Central Support Team (PCST) for updates in vendor details (specifically bank details) to ensure correctness of payments/wire transfers.
- Attend to payment inquiries and reconcile supplier/vendor accounts as necessary.
- Maintain an organized and systematic filing of RFPs/documents on a monthly basis.
- Scan/photocopy vouchers and supporting documents as requested by other missions or departments.
- Perform such other duties as may be assigned.
- University degree in Accounting, Finance or any related field from an accredited academic institution, with two years of relevant professional experience in accounting or finance; or
- Completed High School degree from an accredited academic institution, with four years of relevant professional experience; and
- Certified Public Accountant (CPA) or equivalent is an advantage.
- Experience in the UN1 system or international/multicultural environment is an advantage.
- Knowledge of Oracle Accounts Payable;
- High degree of analytical and problem-solving skills, including the ability to analyze financial information and accounting entries, examine documentation and reconcile discrepancies;
- High level of computer literacy, especially in MS Excel;
- Very organized in filing accounting records and documents.
- Associate
- Contract
- Accounting/Auditing
- IT Services and IT Consulting
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