Operations Maintenance Coordinator

Operations Maintenance Coordinator jobs in Manila

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Job Overview: The Sales Operations Associate provides essential support to both sales team and operational functions. This role involves close collaboration with various internal departments to ensure seamless operations and deliver exceptional customer service.

Responsibilities and Duties:

• Assist the sales team with administrative tasks, including internal activities such as FTF, PWP/PAF, SIS, and other related responsibilities, ensuring timely and accurate completion.
• Prepares MDC MST Data report and sends it to Sales Team for their analysis.
• Operational Coordination: Process client purchase orders (PO) from order entry to fulfillment, ensuring accuracy and timeliness.
• Coordinate Return to Vendor (RTV) notifications from Accounts to the Warehouse Department, ensuring accurate and complete documentation for deductions to principals.
• Collect and organize documentation for RTV transactions and coordinate with the Operations Support & Admin Supervisor for processing deductions to principals, ensuring accuracy and proper record-keeping.
• Customer Support: Serve as the primary point of contact for client inquiries, providing prompt and professional assistance. Address client concerns and resolve issues to maintain high levels of customer satisfaction.
• Facilitate communication and collaboration between the sales team and internal departments, such as marketing, finance, and logistics, to address operational needs.
• Data Management and Reporting: Maintain accurate records of sales transactions, client interactions, and operational activities. Assist in analyzing data and generating reports to support decision-making processes.
• General Support: Provide additional support to the sales and operations teams as required. Participate in special projects and initiatives to drive organizational success. Ability to manage multiple priorities in a fast-paced environment. Proactive and customer-focused approach to problem resolution. Strong teamwork and collaboration skills. Commitment to maintaining accurate and up-to-date records.

Job Type: Full-time

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

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Operations Support

Pasig City, National Capital Region ₱ - ₱ Y NV Group Holdings Pty Ltd.

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Company Overview:

NV Group is a Financial & Legal Services Group with offices in Pasig, Manila, Sydney & Melbourne, Australia and Auckland, New Zealand. NV Group offers credit management, debt collection and legal services to Australian companies. NV Group promotes a family oriented environment, work life balance and are composed of tenured employees.

Job Role: The Operations Support is responsible for generating and updating reports, responding to internal and external enquiries, sending confirmations, and loading data into a system.

Job Responsibilities:

• Processing data for Loading into the system
• Processing of campaign results for loading into the system
• Posting payments and other data information
• Generating and emailing reports

Job Qualifications:

• Working experience in BPO Industry is an advantage
• Intermediate to Advanced skills in MS Excel (Pivot, Concatenate, Trim, LOOKUPS, IFS, SUMIFS & COUNTIFS)
• Strong attention to detail
• Skilled knowledge of operational metrics and reporting

Job Set-up:

• Hybrid (3 days Work from Home and 2 days Work Onsite)

Job Types: Full-time, Permanent

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

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Marketing Operations Support

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We are seeking a detail-oriented and technically skilled Marketing Operations Support Specialist to assist our US-based marketing team during the peak campaign season. The successful candidate will be primarily responsible for email campaign execution using Klaviyo, as well as managing creative assets via Airtable and supporting basic design tasks based on existing templates.

If you have experience in email marketing operations, are comfortable with digital tools like Klaviyo and Airtable, and can handle fast-paced timelines—this role is an excellent opportunity to contribute to a dynamic eCommerce team during a high-impact period.

Key Responsibilities

• Build and schedule 6–8 marketing emails per week using Klaviyo, based on prepared templates.
• Source creative assets from Airtable and assemble content within designated templates.
• Apply appropriate segmentation and targeting to email campaigns.
• Support basic creative edits such as resizing imagery or video content, following provided briefs.
• Ensure email formatting, layout, and content accuracy across all devices.
• Coordinate with stakeholders for approvals and timelines, ensuring deadlines are met.

Qualifications

• Required: Strong experience building and managing email campaigns within Klaviyo.
• Familiarity with Airtable or other project management tools.
• At least 1 year of experience in a customer service or marketing operations environment.
• Proficiency in Microsoft Office and general internet research and usage.
• Excellent written and verbal English communication skills.
• High attention to detail and ability to work independently in a fast-paced environment.

Good to Have:

• Background in customer service (voice), particularly in a US-based setup.
• Basic graphic editing skills (resizing images/videos based on templates).
• Familiarity with eCommerce or retail marketing operations.

Why Join Us?

• Be part of a well-established US eCommerce brand during its busiest and most exciting season.
• Gain exposure to email marketing and digital campaign management tools like Klaviyo and Airtable.
• Enjoy a flexible, supportive work environment with a high-performing team.
• Opportunity to work on impactful marketing campaigns during the holiday retail season.

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Location: Makati - NQPHL, Makati, National Capital Region, Philippines

2

Operations Support Specialist

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The Operations Support Specialist supports organizational efficiency by analyzing and improving operational processes, managing cross-functional initiatives, and ensuring smooth day-to-day business activities. This role plays a key part in optimizing workflows, supporting data-driven decision-making, and enhancing overall business performance.

Key Responsibilities:

• Assist in managing day-to-day business operations, including scheduling, communication, and documentation
• Support various departments by providing administrative assistance and ensuring timely completion of tasks
• Coordinate meetings, prepare agendas, and take minutes to facilitate effective communication
• Help maintain databases and records, ensuring information is accurate and up to date
• Participate in process improvement initiatives and contribute ideas to enhance operational efficiency
• Respond to internal and external inquiries, providing exceptional customer service

Qualifications:

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• 3+ years of experience in operations, business analysis, or a related role.
• Strong analytical and problem-solving skills.
• Excellent communication and collaboration abilities.
• Ability to manage multiple projects and prioritize tasks effectively.
• Attention to detail and a process-driven mindset.

Job Type: Full-time

Application Question(s):

• Are you willing to work on site?
• What is your asking salary range?

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Operations Support Assistant

Valenzuela, National Capital Region ₱ - ₱ Y Unioil Petroleum Philippines, Inc.

Posted 1 day ago

Job Description

Job Qualifications:

• Candidate must possess at least a Bachelor's/College Degree in Marketing, Business or Logistics related courses.

Fresh Graduates or with at least 1 year experience in the logistics, warehousing, or supply chain industry.

Basic computer literacy: Knowledge of SAP system is an advantage.

Strong attention to detail, organizational, and communication skills.

Ability to work under pressure and meet deadlines.

Willingness to work Monda-Saturday, extended hours and holidays if necessary

• Must be residing in Valenzuela or Bulacan areas.

Job Description:

Process delivery documents accurately and on time.

Encode delivery transactions and related information into the company's system.

Monitor and ensure that Proof of Delivery (POD) documents are returned to the warehouse promptly after deliveries.

Ensure dispatch timeliness by coordinating with drivers, warehouse associate, and ensuring dispatch schedules are met.

Maintain organized records of all delivery documents and logistics-related documents.

Provide administrative and clerical support to the operations team.

Assist in preparing reports required by management.

Support compliance with company policies, safety standards, and logistics procedures.

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Operations Support Assistant

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