Executive Assistant
3 weeks ago
Executive Assistant with Marketing Experience
Job Description
Qualifications
- Education: Graduate of Bachelor's Degree
- Trainings: 8 hrs. Technical Training
- Experience: Minimum of 2 years related experience
Skills and Attitude (Skill & Competency)
- Ability to multitask and prioritize tasks
- Well-developed organizational skills
- Great verbal and written communication skills
- Professional discretion
Duties and Responsibilities
- Acts as the point of contact between the executives and internal or external colleagues.
- Organizes meetings and booking meeting rooms.
- Makes travel arrangements and detailed travel itineraries.
- Takes dictation and minutes and writes them up subsequently.
- Produces reports and presentations.
- Maintains the current filing and database system, and looks for ways to improve current systems.
- Uses various software, including word processing, spreadsheets, databases, and presentation software.
Other Details
- Job Type: Full-time
- Location: Carmona, Cavite (Reliably commute or relocation required)
- Experience: Executive Assistant – 1 year (Preferred)
Language
Executive Assistant
Job Summary
The Executive Secretary provides high-level administrative and organizational support to the executive office, ensuring the smooth and efficient management of executive schedules, communications, and confidential matters. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work proactively in a fast-paced environment.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with integrity and discretion.
- Serve as the primary point of contact between the executive and internal/external stakeholders, screen calls and emails, and respond or redirect as appropriate.
- Organize and maintain filing systems (physical and digital).
- Coordinate and prepare for board meetings, including agenda preparation, document distribution, and minute-taking.
- Track deadlines, follow up on action items, and ensure timely completion of tasks.
- Support the executive with personal administrative tasks as required.
Requirements
- Graduate of business administration or related field is a plus
- Strong skills in Microsoft Office (Excel, Word, PowerPoint)
- Ability to work under pressure and meet deadlines
- Willingness to travel or work onsite
- 4 years of experience in an administrative, coordinator, or assistant role (for some postings)
Other Postings and Notes
- Executive Assistant—Various locations in the Philippines, with travel nationwide as needed
- Salary ranges vary by posting; examples include Php 13,000 to Php 500,000 per year depending on role
- Equal Employment Opportunity statement: RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms: Read policy and terms on the company site.
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