Purchasing Officer

Purchasing Officer – Food & Beverage

Responsibilities:

• Assist in identifying and evaluating potential suppliers, negotiate prices and terms, and secure cost-effective options for the organization.
• Process purchase requisitions and purchase orders and ensure timely delivery of goods and services.
• Monitor order status and address delays and discrepancies.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Build and maintain strong relationships with suppliers.
• Evaluate supplier performance and provide feedback to ensure quality standards and delivery schedules.
• Monitor and analyze procurement costs to identify cost-saving opportunities.
• Ensure compliance with company policies and procedures.

Specific Responsibilities:

• Handle purchasing categories in Food and Non-Food (small wares, IT equipment, marketing supplies, office/admin supplies, service providers, and other food categories as assigned by the Supply Chain Manager).
• Source items and vendors based on policy; interface between supplier and entity regarding specifications and budgets.
• Maintain comprehensive records of supplier contracts, agreements and communications.
• Prepare purchase requisitions and keep management informed about order status and procurement activities.
• Prepare purchase orders in line with final negotiations and organizational requirements.
• Closely monitor orders to avoid past-due shipments and ensure latest delivery commitments are available.
• Track and expedite orders to minimize stockouts.
• Resolve discrepancies in order quantity, pricing, and delivery schedules with suppliers.
• Develop and maintain knowledge of purchasing concepts; pursue continuous improvement in operations.
• Ensure professional and consistent supplier relationship management.
• Secure logistics transport for samples and special trips as needed.
• Perform regular inventory audits to ensure accuracy.
• Ensure compliance with company guidelines, purchasing policies, and procedures.

Work Experience:

• 3+ years purchasing experience, preferably in FMCG/QSR or manufacturing.
• Background in Supply Chain, Logistics, and international trade.

Educational Attainment:

• Bachelor’s degree in Industrial Engineering or equivalent, Business Administration, Economics, or Finance.

Project and Contracts Management:

• Prepare and file purchasing documents and supplier contracts; provide project management support as coordinator.
• Basic knowledge of supply chain processes; computer literate (MS Office, basic Excel).
• Experience with purchasing ERP or order management system.

Responsibilities include monitoring, analyzing, and ensuring inventory availability; coordinating with Procurement, Finance, and Production; identifying efficiency improvements and cost-reduction opportunities.

Qualifications:

• Bachelor’s degree in Supply Chain or related field.
• Knowledge of supply chain principles and warehouse management; SAP/ERP experience.
• Strong analytical and problem-solving skills; excellent communication.
• Independent and team-oriented; proactive with initiative.

Several postings include:

• Supply Chain Analyst / Logistics Associate: inventory tracking, shipment coordination, carrier liaison, reporting, and KPI monitoring.
• Supply Chain Administrator: focus on daily operations, documentation, and process improvements; emphasis on SLA and efficiency.

Location: Makati City, NCR. Salary range listed varies by posting. Responsibilities include:

• Plan and implement supply chain strategy; forecast demand and manage inventory.
• Procurement and vendor management; negotiate contracts and assess supplier performance.
• Logistics and distribution oversight; optimize transportation and warehouse operations.
• Inventory and warehouse management; implement controls to reduce waste and stockouts.
• Process improvement, cost control; identify bottlenecks and implement solutions.
• Team leadership; cross-functional collaboration.
• Compliance and risk management; contingency planning.
• Performance monitoring and reporting with KPIs.

Qualifications (typical):

• Degree in Supply Chain Management or related field; 8+ years in a similar role.
• Strong communication, negotiation, organizational, and analytical skills.
• Experience in manufacturing/retail supply chains; ability to work with cross-functional teams.

Other postings include:

• Supply Chain Specialist (Ayala Alabang, RI Chemical): focus on planning, inventory optimization, packaging materials, and data analysis; requires 5+ years in planning or production support.
• Supply Chain Specialist (Pasig City): experience in supply planning, inventory management, and demand planning; strong Excel and ERP skills.

Job Types and Benefits (examples across postings): Full-time, Temporary/Contract, opportunities for promotion, health and life insurance, paid training, company events, free parking, etc.