Administrative Specialist/Assistant

4 weeks ago


Cavite City, Philippines 101 Supply Chain Solutions Inc. Full time

On-site - Cavite 1-3 Yrs Exp Bachelor Full-time

Job Description 1. General Administration
  • Oversee and coordinate daily administrative operations to ensure smooth business processes.
  • Serve as the central point of contact for branch administrative concerns.
  • Maintain updated records of administrative policies, forms, and templates.
  • Assist in the preparation and monitoring of the department’s budget.
2. Procurement & Supplies Management
  • Manage end-to-end procurement process for office, pantry, warehouse, and operational supplies.
  • Source, evaluate, and negotiate with suppliers to ensure cost-effective and quality purchases.
  • Maintain and monitor inventory levels to avoid shortages or overstocking.
  • Ensure timely replenishment and proper distribution of supplies across branches.
3. Asset Management
  • Maintain an updated company asset registry for all locations (office equipment, furniture, IT hardware, etc.).
  • Oversee tagging, monitoring, repair, and disposal of company assets in coordination with relevant departments.
  • Conduct periodic physical asset inventory to ensure accountability.
  • Supervise housekeeping personnel (in-house or outsourced) to ensure cleanliness, orderliness, and sanitation in all facilities.
  • Coordinate with vendors for deep cleaning, pest control, and other specialized cleaning services.
5. Office Administration Support
  • Manage office supplies requests, courier/logistics coordination for documents, and petty cash handling.
  • Organize and maintain company files, records, and archives.
  • Support company events, meetings, and employee engagement activities from an admin perspective.
6. Internal Audit (Admin-related)
  • Conduct periodic checks on procurement compliance, asset usage, and housekeeping standards.
  • Prepare audit reports and recommend corrective actions for admin-related gaps.
  • Bachelor’s degree in Business Administration, Office Management, or related field.
  • At least 3 years of experience in administration, procurement, or asset management.
  • Strong organizational skills and attention to detail.
  • Knowledge of vendor management, inventory systems, and internal audit processes.
  • Proficient in MS Office applications; experience with ERP systems is an advantage.
#J-18808-Ljbffr

  • Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 - ₱262,320 per year

    Job Responsibilities:Provide administrative support to ensure efficient office operations.Handle and organize documents, reports, and records.Assist in procurement, inventory, and office supplies management.Coordinate with different departments for operational requirements.Answer phone calls, emails, and inquiries professionally.Perform other administrative...


  • Cavite City, Philippines Advance Suburban Facility Services Corp. Full time

    Manage schedules, prepare reports, and coordinate meetings. Provide administrative support to ensure efficient operation of the office. Manage scheduling, correspondence, and documentation. Assist in project coordination and data management. Maintain organized filing systems and perform basic bookkeeping tasks. Communicate effectively with team members and...


  • Cavite City, Philippines JQ Techtrade Corporation Full time

    Overview ADMIN ASSISTANT (w/ exp. is a plus) Responsibilities Provide administrative support to ensure efficient operation of the office. Assist in managing schedules, appointments, and correspondence. Coordinate meetings, prepare agendas, and take minutes. Maintain filing systems and databases with accuracy. Handle communication with clients and...


  • Cavite City, Philippines MEGA I.N.T.E.L Manpower Management Inc. Full time

    Responsibilities Provide administrative support to ensure efficient operation of the office Assist in the preparation of reports, documents, and presentations Manage schedules, coordinate meetings, and handle communications Maintain filing systems and ensure document accuracy Support team projects and facilitate office procedures Assist with budgeting and...


  • Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 per year

    About the Role:Join our team Concept Specialist Inc. is looking for a creative and organized Brand Assistant to help manage brand initiatives and marketing campaigns. If you are passionate about branding, marketing, and teamwork, we'd love to hear from you.Qualifications:Bachelor's degree in Marketing, Business Administration, Communications, or related...


  • Batangas City, Philippines EHM Realty & Development Corporation Full time

    The Administrative Specialist/Assistant plays a crucial role in ensuring the smooth operation of an organization’s administrative tasks. This position is often the backbone of the office environment, providing vital support to various departments and management. The impact of this role is significant, as it helps streamline processes, enhances...


  • Cavite City, Philippines SOSAJB Property Management Corporation Full time

    Administrative functions of customer service delivery (R) Ensure timely purchase of supplies and consumables while maintaining an accurate inventory log. Organize, file, and track permits, licenses, insurances, and contracts to ensure compliance and renewal. Manage reservations for amenities, oversee the implementation of the violation ticket policy, and...


  • Cavite City, Philippines GRM Home Style Cooking Inc. Full time

    Responsibilities Provide administrative support to ensure efficient operation of the office Assist colleagues and executives with scheduling and communications Manage scheduling, maintain records, and assist with office communications. Manage filing systems and maintain records Handle incoming calls and direct them appropriately Prepare documents and...


  • Antipolo City, Calabarzon, Philippines Dream PC Build and IT Solutions Inc Full time ₱200,000 - ₱250,000 per year

    Role DescriptionThis is a full-time on-site role for an Administrative Specialist located in Antipolo. The Administrative Specialist will be responsible for performing a variety of administrative and clerical tasks to support daily office operations. Duties include managing office communications, handling customer service inquiries, maintaining records,...


  • Cavite City, Philippines Bfd Commercial Space Full time

    Share Job Description Assist in various tasks across departments to support overall operations. Conduct research and compile reports as needed. Perform administrative duties including data entry and filing. Collaborate with team members on special projects. Maintain effective communication with clients and stakeholders. Adapt to changing priorities and...