Administrative Specialist/Assistant

4 weeks ago


Cavite City, Philippines SOSAJB Property Management Corporation Full time

Administrative functions of customer service delivery (R)

  • Ensure timely purchase of supplies and consumables while maintaining an accurate inventory log.
  • Organize, file, and track permits, licenses, insurances, and contracts to ensure compliance and renewal.
  • Manage reservations for amenities, oversee the implementation of the violation ticket policy, and ensure proper documentation.
PCF Safekeeping (R)
  • Secure and accurately manage petty cash disbursement for small operational expenses.
  • Regularly reconcile petty cash transactions and submit liquidation reports with supporting documents.
  • Maintain accurate petty cash logs, ensuring all transactions comply with company policies and audit standards.
Reports (R)
  • Gather, verify, and compile data for technical, financial, and operational reports.
  • Ensure that all reports (such as maintenance logs, financial summaries, and compliance documents) are completed and submitted on schedule.
  • Review and validate reports to ensure they adhere to company standards and government regulations.
Remarkable Customer Experience (RCX) (events execution) (R)
  • Assist in planning and executing community events, ensuring smooth logistics and proper resource allocation.
  • Facilitate resident participation by coordinating invitations, announcements, and feedback collection.
  • Prepare reports on event outcomes, resident feedback, and improvement areas for future events.
Qualifications
  • Bachelor’s degree in Property Management, Business Administration, Office Management, Engineering, or a related field (preferred).
  • 1–3 years of experience in a technical, administrative, or property management support role.
  • Property Management Operations.
  • Procurement & Inventory Management.
  • Financial Transactions & Petty Cash Management.
  • Document Control & Compliance.
  • Event Coordination & Customer Service.
  • Report Preparation.
  • Basic Accounting & Budgeting.
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