
Administrative Specialist/Assistant
3 days ago
Administrative functions of customer service delivery (R)
- Ensure timely purchase of supplies and consumables while maintaining an accurate inventory log.
- Organize, file, and track permits, licenses, insurances, and contracts to ensure compliance and renewal.
- Manage reservations for amenities, oversee the implementation of the violation ticket policy, and ensure proper documentation.
- Secure and accurately manage petty cash disbursement for small operational expenses.
- Regularly reconcile petty cash transactions and submit liquidation reports with supporting documents.
- Maintain accurate petty cash logs, ensuring all transactions comply with company policies and audit standards.
- Gather, verify, and compile data for technical, financial, and operational reports.
- Ensure that all reports (such as maintenance logs, financial summaries, and compliance documents) are completed and submitted on schedule.
- Review and validate reports to ensure they adhere to company standards and government regulations.
- Assist in planning and executing community events, ensuring smooth logistics and proper resource allocation.
- Facilitate resident participation by coordinating invitations, announcements, and feedback collection.
- Prepare reports on event outcomes, resident feedback, and improvement areas for future events.
- Bachelor’s degree in Property Management, Business Administration, Office Management, Engineering, or a related field (preferred).
- 1–3 years of experience in a technical, administrative, or property management support role.
- Property Management Operations.
- Procurement & Inventory Management.
- Financial Transactions & Petty Cash Management.
- Document Control & Compliance.
- Event Coordination & Customer Service.
- Report Preparation.
- Basic Accounting & Budgeting.
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