-Executive Assistant

At Coconut , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role : Executive Assistant Monthly Rate : $ Availability : 40 hours/week Time Zone : Full-time, Pacific Time 6am-2pm (9am-5pm Eastern) To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using the provided template. 1-Minute Introduction Video – Record a short introduction video and provide the link in your application. Application Tips – Set Yourself Up for Success Skip the Autofill Function Manually enter your answers in the application form. For your Address: We only need your City/Municipality, Province, and Region —no need for full details yet Applying for a Specific Job? Be sure to include the job code in your application. Referred by Someone? Let us know who sent you our way Reapplying? Your most recent submission will replace any previous ones. Experience Needed : Handle comprehensive record keeping and maintain detailed spreadsheets Coordinate with vendors through phone calls and follow up communications Manage email inbox with triaging and organization of priority items Provide calendar management and scheduling coordination Process administrative paperwork and documentation Support executive with task organization and workflow management Assist with data analysis and financial report auditing when needed Create and maintain standard operating procedures (SOPs) Delegate tasks and coordinate with team members as required Good to have : Light programming experience for spreadsheet queries and logic building Automation and AI experience for workflow optimization Advanced spreadsheet formula and query capabilities Non-negotiable Requirements : Advanced proficiency in Excel and Google Sheets Fluent English writing and communication skills Highly organized and communicative work style Experience with any project management platform Industry/Tools Experience : Asana Google Workspace (Sheets, Docs) Microsoft Office Suite (Excel) Slack for communications Calendly for scheduling We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Benefits : Competitive Salary – We recognize your skills and experience with a great compensation package. 13th Month Pay – Enjoy an extra month’s salary. Paid Time Off – Recharge with 12 days of PTO to use however you like. US Holidays Off – Enjoy 12 paid US holidays throughout the year. Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups —because work should be fun, too Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. #J-18808-Ljbffr