Executive & Project Management Assistant

Executive & Project Management Assistant Executive & Project Management Assistant

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We’re seeking a highly organized and proactive Executive & Project Management Assistant to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.

This is a remote role and requires availability during U.S. hours.

Salary Range: PHP 65,000 - 85,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits:

Work Set-up: Permanent Work From Home

• Attendance Bonus of $ 25 for every monthly perfect attendance
• Performance Bonus
• Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
• Referral Bonus of $ 300 for every successful referral

Holiday Paid Time Off (PTO) for 7 days in a year

Paid Time Offs (PTO) for 6 days in a year

Key Responsibilities:

Executive & Personal Support

• Manage calendars, appointments, and scheduling with proactive conflict resolution
• Handle personal errands, research vendors/services, and coordinate lifestyle needs
• Screen and manage communications (email, Slack, phone), ensuring timely responses
• Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes

Travel & Logistics Management

• Anticipate all travel needs, including accommodations, meals, and personal care
• Build comprehensive itineraries with contingency planning
• Coordinate amenities, vendors, and local arrangements

Project & Task Management

• Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
• Manage daily agendas, meeting prep, and top-of-day reminders for executives
• Track backend project progress across multiple clients/accounts
• Support reporting and data entry into project boards and dashboards
• Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates

Communication & Coordination

• Act as liaison between executives, internal teams, and external partners
• Provide regular updates, ask clarifying questions, and ensure smooth handoffs
• Create one-pagers, meeting dossiers, and weekly reporting summaries

Must-Have Qualifications

• 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
• Proven ability to manage multiple stakeholders, priorities, and deadlines
• Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
• Excellent organizational skills with strong follow-through and attention to detail
• Strong communication skills (written & verbal) across all organizational levels
• Comfortable facilitating live calls and documenting action items in real-time
• Ability to work US hours

Nice-to-Haves

• Experience in marketing, creative agency, or tech/startup environments
• Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices
• Exposure to compliance, vendor coordination, or light client communications
• Strong time management skills and ability to adapt quickly to changing needs
• Take ownership of client/vendor communications as trust is established
• Expand into higher-level executive support for leadership, including advanced scheduling, document prep, and project coordination
• Grow into a key operations partner helping improve processes and efficiency

If you’re ready to combine your project management expertise with executive-level support, we’d love to have you as a key partner in our success. Apply now

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative, Management, and Project Management
• Industries Staffing and Recruiting

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