Administrative Assistant

4 weeks ago

Naga, Philippines Private Advertiser Full time

The Senior Assistant, Admin & Secretarial is a seasoned administrative professional who provides high-quality support to internal teams and leaders. This role involves executing routine and ad-hoc administrative tasks with precision, professionalism, and a strong sense of urgency. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, global environment. This role will support members of the Global Services team. In this role, you will be responsible for coordinating the team's activities, including calendar management, travel planning, expense report preparation, event and meeting planning, and general administrative support. Key Responsibilities Calendar Management: Coordinate and manage complex calendars, including scheduling meetings across time zones and handling changes efficiently. Purchase Order Management: Create, track, and manage purchase orders using internal systems and eMarketplace platforms. Travel & Expense Coordination: Arrange global travel logistics and process expense reports using Concur, ensuring compliance with company policies. Ad-hoc Administrative Support: Respond to various requests from leadership and teams, including document preparation, meeting coordination, and communications. Communication & Documentation: Draft and manage internal and external communications with professionalism and clarity. Organize presentation materials and documentation in various formats. Meeting & Event Support: Assist in planning and executing meetings, including venue coordination, materials preparation, and technology setup. Qualifications Minimum of a Bachelors Degree At least 4 years of administrative experience, preferably in a global or corporate setting. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience using eMarketplace platforms and Concur for travel and expense management. Excellent verbal and written communication skills. Demonstrated ability to work with urgency and manage competing priorities. Experience supporting global travel and working across time zones is highly preferred. WORK SHIFT: NIGHT (8 pm - 5 am) As part of our Company’s growth and expansion plans, we are preparing to relocate to a new office in BGC, Taguig City, tentatively by Q22026. Please note that the timeline may still change depending on project developments and other considerations. #J-18808-Ljbffr

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