Accounts Payable Supervisor
4 weeks ago
Invoice Review and Validation
- Review and validate supplier invoices for accuracy, completeness, and compliance with policies.
- Match invoices to purchase orders and delivery receipts, ensuring proper documentation.
- Escalate and resolve discrepancies with vendors or internal stakeholders.
- Schedule and process supplier payments in line with agreed terms.
- Prepare payment instructions for checks, bank transfers, and other methods.
- Ensure payment documentation is accurate and properly authorized.
- Reconcile vendor statements with accounts payable records monthly.
- Investigate and resolve discrepancies between vendor and company accounts.
- Maintain updated and accurate vendor account records.
- Ensure proper computation and filing of withholding taxes on supplier payments.
- Monitor VAT compliance on purchases and prepare necessary reports.
- Assist in addressing tax-related inquiries from auditors and tax authorities.
- Prepare reconciliations and schedules for accounts payable accounts.
- Ensure accurate recording of accruals and outstanding liabilities.
- Collaborate with the finance team to meet closing deadlines.
- Provide documentation and responses for internal and external audits.
- Ensure accounts payable processes comply with company policies and regulatory standards.
- Address audit findings and implement corrective measures promptly.
- Identify and recommend improvements to the accounts payable workflow.
- Assist in implementing automation tools to enhance invoice processing and payment accuracy.
- Ensure adherence to internal controls and maintain process efficiency.
- Identify areas for improvement in accounting processes to enhance efficiency.
- Ensure adherence to internal controls and compliance with financial regulations.
- Recommend improvements to accounting procedures to maintain best practices.
- Accomplish tasks as instructed by the immediate supervisor.
- Bachelor’s degree in Accounting, Finance, or a related field.
- At least 2-3 years of experience in accounts payable or related accounting functions.
- Proficiency in accounting software and MS Excel.
- Strong understanding of tax compliance and accounts payable processes.
- Excellent organizational, analytical, and communication skills.
- Proficiency in accounting software and ERP systems.
- Advanced knowledge of accounts payable processes and reconciliation techniques.
- Familiarity with Philippine tax regulations, including VAT and withholding tax compliance.
- Attention to detail to ensure accuracy in invoice and payment processing.
- Analytical skills to identify and resolve accounts payable discrepancies.
- Time management skills to meet strict payment and reporting deadlines.
- Communication skills to work effectively with vendors and internal teams.
- Problem-solving abilities to enhance AP processes and resolve payment issues.
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