Logistic Associate

7 days ago

Makati, Philippines Private Advertiser Full time

Administrative Duties Office Management: Maintaining organized and efficient office operations. This can include managing office supplies, equipment maintenance, vendor relationships, and ensuring a clean and functional workspace. Communication Management: Handling internal and external communications, including drafting emails, preparing correspondence, answering phone calls, and managing mail distribution. Scheduling and Calendar Management: Coordinating meetings, appointments, and travel arrangements for individuals or teams. This requires meticulous attention to detail and proactive problem-solving. Record Keeping and Data Entry: Maintaining accurate and up-to-date records, databases, and filing systems (both physical and digital). This is crucial for compliance and efficient information retrieval. Document Preparation: Creating, formatting, and editing various documents such as reports, presentations, memos, and minutes of meetings. Strong attention to detail and proficiency in relevant software are key. General Clerical Support: Providing administrative support to various departments or individuals, which may include photocopying, scanning, faxing, and other general office tasks. Visitor Management: Welcoming and directing visitors, ensuring a professional and hospitable reception. Invoice Processing and Expense Reports: Assisting with the processing of invoices, tracking expenses, and preparing expense reports, often working closely with the finance department. Logistics Duties Inventory Management: Overseeing the storage, organization, and tracking of goods, materials, and supplies. This includes conducting regular inventory checks and implementing strategies to optimize stock levels. Procurement Support: Assisting with the purchasing process, which may involve obtaining quotes from vendors, preparing purchase orders, and tracking deliveries. Shipping and Receiving: Coordinating the shipment of outgoing goods and the receipt of incoming deliveries. This includes liaising with carriers, preparing shipping documents, and verifying the accuracy of received items. Warehouse Organization: Ensuring the efficient layout and operation of warehouse or storage facilities to facilitate easy access and retrieval of items. Transportation Coordination: Arranging transportation for goods, materials, or personnel, considering cost-effectiveness and timely delivery. This may involve working with third-party logistics providers. Supply Chain Support: Contributing to the overall efficiency of the supply chain by monitoring inventory levels, identifying potential bottlenecks, and suggesting improvements. Logistics Documentation: Maintaining accurate records related to shipping, receiving, and inventory movements. This ensures compliance and provides valuable data for analysis. Coordination with Internal Teams: Collaborating with various departments, such as sales, production, and finance, to ensure smooth logistical operations. #J-18808-Ljbffr

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