Senior Executive Assistant

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no - hammerjack has the perfect opportunity for you Role: Senior Executive AssistantLocation: Remote About Us: At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale. Our Impact: Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time. Key Responsibilities 1. Executive & Administrative Support Manage complex calendars, schedule meetings, and coordinate across multiple time zones. Maintain and prioritize inboxes; draft and manage correspondence. Prepare agendas, meeting notes, and follow-up actions. Manage document filing and version control (Google Drive, Dropbox, DocuSign, Adobe Sign). 2. Travel & Event Coordination Book and manage domestic and international travel itineraries. Prepare travel packs, visa documents, insurance details, and logistics. Coordinate business events, investor meetings, and occasional personal engagements. 3. Expense Management & Vendor Coordination Process invoices and expense claims; manage reimbursements. Liaise with finance teams and vendors for payment tracking. Maintain subscription and renewal registers. 4. Personal Support Assist with personal travel, household or vendor coordination, and filing of personal documents. Manage appointments, correspondence, and occasional errands for supported executives. 5. Confidentiality & Compliance Handle sensitive business and personal information with the utmost discretion. Maintain strict confidentiality and respect information barriers between entities. Required Skills & Experience 5+ years’ experience as an Executive Assistant, ideally supporting senior management or principals in professional services, finance, or real estate. Strong written and verbal communication skills in English. Advanced proficiency in Google Workspace and Microsoft 365, DocuSign, Zoom, and online travel tools. Proven ability to manage competing priorities, anticipate needs, and work independently. Exceptional organisational skills and attention to detail. Demonstrated integrity, judgment, and discretion in managing confidential matters. Preferred Attributes Experience supporting multiple stakeholders simultaneously. Ability to work across different entities or businesses. Familiarity with Australian business practices and time zones. Comfortable with both professional and personal tasks. Working Hours Aligned to Sydney business hours, with flexibility for early or late calls during travel or deal activity. What's in It for You: Flexibility : Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance Inspiring Workspaces : Our offices are strategically located and designed to fuel your best work. Free Unlimited Barista Coffee and Booze : Enjoy refreshments from our cafe and beverage bar. Dynamic Open Spaces : Conducive for productivity and creativity. State-of-the-Art Security : Ensuring your safety and peace of mind. Game Rooms : Take a break and unwind with our recreational facilities. Competitive Compensation : Your talents deserve to be rewarded We help you negotiate with our clients. Professional Growth : Access to ongoing training and development opportunities to help you reach your full potential. A Supportive Community : Join a diverse and inclusive team that's dedicated to your success. Global Impact : Be part of something bigger and make a difference on a global scale. Ready to Make a Difference? If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr