Senior Executive Assistant

5 days ago

Pasig, Philippines Smart Outsourcing Solution Full time

We are seeking a top-tier, highly organized, and detail-oriented Senior Executive Assistant to provide comprehensive executive, legal, and accounting support to senior management. The ideal candidate is fluent in excellent English , demonstrates a high level of professionalism and discretion , and has a proven track record supporting executives, law firms, or finance teams in fast-paced, confidential environments. This role combines executive administrative excellence with specialized knowledge in legal documentation, compliance coordination, and financial management . Key Responsibilities Executive & Administrative Support Manage executive calendars, appointments, and scheduling across multiple time zones. Handle confidential correspondence, reports, and presentations with discretion. Serve as the primary point of contact between executives, clients, and internal teams. Prepare meeting agendas, minutes, and follow-ups for internal and client meetings. Assist with project coordination, reporting, and task prioritization. Legal Administrative Support Draft, edit, and proofread legal correspondence, contracts, and compliance documentation. Coordinate with legal counsel on filings, agreements, and due diligence materials. Maintain organized digital records of contracts, NDAs, and other legal documents. Research legal information or case references as requested. Support in tracking key legal deadlines and compliance requirements. Accounting & Financial Support Assist with bookkeeping, data entry, and reconciliations using accounting software (e.g., QuickBooks, Xero, or NetSuite). Prepare and maintain invoices, receipts, and expense reports. Support in basic tax preparation, financial reporting, and budget tracking. Liaise with accountants and finance teams for monthly or quarterly reporting. Maintain accuracy and confidentiality of financial records. Qualifications Bachelor’s degree in business administration, Accounting, Legal Management , or related field. 5+ years of experience as an Executive Assistant, preferably supporting C-level executives, legal professionals, or finance departments . Strong understanding of legal documentation, compliance processes, and accounting workflows . Advanced proficiency in Google Workspace / Microsoft 365, QuickBooks / Xero, and CRM systems . Exceptional communication skills — both written and verbal — in native or near-native English . Highly organized, proactive, and able to work independently with minimal supervision. Strong attention to detail, confidentiality, and professional integrity. Preferred Skills Experience with international business operations or multinational clients. Familiarity with contract lifecycle management tools . Background in tax filing and regulatory compliance (Philippines, US, or UK preferred). Ability to manage multiple executives or departments simultaneously. Compensation & Benefits Competitive salary based on experience and skill level. Performance bonuses and annual reviews. Paid time off, holidays, and other applicable benefits. Opportunities for professional growth and ongoing training. Remote (Work from Home) #J-18808-Ljbffr

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