Executive Assistant

23 hours ago

Metro Manila Philippines Outsourced Full time

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Purpose of the Role:

To provide high-level administrative, sales, and operational support to the CEO by ensuring follow-through on tasks, maintaining organisation, producing timely reports, and freeing the CEO to focus on strategy, leadership, and high-value client work.

Key Responsibilities:

Email & Calendar Management

  • Manage CEO inbox: triage, draft replies, file, escalate.
  • Ensure all meetings are scheduled with prep materials ready.
  • Follow up on outstanding messages and tasks.

Sales & CRM Administration

  • Update and maintain CRM with quotes, proposals, follow-ups.
  • Track sales targets and pipeline; send weekly sales status report.
  • Assist in preparing BOMs and proposals from CEO notes.

Task & Project Follow-Through

  • Maintain “CEO task tracker” and ensure tasks are completed.
  • Chase dependencies from team members, vendors, or clients.
  • Convert CEO’s strategic thoughts into structured action plans.

Reporting & Analysis

  • Prepare weekly/monthly business performance pack (sales, projects, development, finance highlights).
  • Collate data from managers and present concise summaries.

Merger & Special Projects Support

  • Document processes, meeting notes, and action items.
  • Coordinate schedules with lawyers, accountants, and stakeholders.

Communication Support

  • Draft internal updates and CEO communications to staff.
  • Document development briefs and circulate to teams/clients.

Optional: Personal Admin Support

  • Assist with light personal tasks (travel bookings, reminders).

Qualifications:

  • Proven experience in an executive assistant or similar role.
  • Strong communication and organizational skills.
  • Ability to handle confidential information with discretion.
  • Proficiency with CRM tools and project management software is a plus.
  • Excellent time management skills and attention to detail.

Working Schedule:

  • Monday-Friday | 6AM-3PM (Manila Time)

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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