Leadership Support Specialist

Leadership Support Specialist (Executive Assistance) Manila, Manila, Philippines About Eucalyptus We’re making good health last life a lifetime. Eucalyptus (or 'Euc' for short) is an Australian-founded digital healthcare company on a mission to solve the world’s biggest healthcare challenges - including fertility and behavioral change around chronic conditions such as weight loss, diabetes, and mental health. Since 2019, we have now helped over 500,000 patients globally by combining technology, design and operational excellence to help patients access the best clinical support when they need it - wherever they are. Through our portfolio of digital healthcare clinics (Juniper, Compound, Pilot, Kin & Software), we are solving the world’s biggest healthcare challenges. Since launching, we’ve grown fast to support millions of patients. In 2024 alone… Globally, grew revenue by >120% YoY, while reducing cash burned by 90% YoY and grew our valuation to >$500M USD, with over $100M USD raised from global investors such as BOND, NewView, Blackbird and Airtree - early backers of Canva, Stripe and AirBnb. Grew from 5,000 to ~40,000 patients in the UK alone, and received selective NICE endorsement to provide service to the NHS. Tailored our offering to over 5,000 patients in Germany and Japan, with a goal to extend our patient base to over 30,000 patients across both markets in 2025. Our goal for the next 3 years: We aim to be supporting 1 million patients globally — live better for longer — by launching into new conditions, demographics and geographies as we move towards our vision of creating a preventative healthcare ecosystem. We’re going to build the world’s largest international digital healthcare company. This will be really hard to do, but very rewarding alongside some of the best operators you will ever work with. If that gets you excited, let’s talk. About the role (What you'll be doing) This is a uniquely varied role designed to adapt to the evolving needs of the executive(s) you support. Beyond the day-to-day work, you’ll have opportunities to contribute to personal and professional projects—whether that’s organising an event, coordinating nutrition plans, helping produce a podcast, or exploring a new tool or workflow. You’ll also get the chance to support strategic projects that may span the business, depending on the leader you work with. Day-to-day requirements Optimize your stakeholders’ time and priorities to help them reach their aspirational goals Take ownership and manage inboxes, calendars, scheduling, travel arrangements, and other company logistics Manage inboxes, calendars, travel bookings, and team coordination to keep things running smoothly Support strategic planning by helping prioritise time, goals, and focus areas for your stakeholder Draft or polish communications, including reports, presentations, and more Support your stakeholder's—whether it’s coordinating an event, improving a process, or helping drive external visibility About you (Who are we looking for) Skills & Experience You have at least three years of full-time executive support work experience, excluding any purely freelance engagements without a set work schedule. Preferably, you have experience with online/remote/virtual work, however not essential. Tech-savvy : You have a working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides), Slack, Notion, and other productivity and project management tools/apps. You are comfortable with various commonplace technologies and can quickly adapt to new systems. Strong communicator : You have excellent command of the English language, both spoken and written. You are an attentive listener and are able to interact with stakeholders in a concise and effective manner. Detail-oriented : You are organised and take pride in the quality of your work. You can manage complex processes, follow guidelines, and ensure a high degree of accuracy in your outputs. Exceptional problem-solver : You are not fazed by complex problems and are able to offer creative solutions. You think critically and troubleshoot effectively, whether it's resolving technical or operational issues. You know when to ask questions to clarify expectations. Trustworthy : You embody trust and dependability. You know how to treat sensitive information with confidentiality on a daily basis. Proactive : You have a charismatic ‘can do’ attitude. You require minimal supervision and take ownership in your work. You are motivated by impact and motivated by wanting to help others. You go the extra mile to make life easier for your assigned Leadership Team members. Learner’s Mindset : You foster a strong desire to learn and develop. You can easily adapt in a fast paced environment and consider every new experience as an opportunity to learn. You strive for excellence and constantly improve your abilities. Other You are willing to work full-time (40 hours/week) in a hybrid set up APAC Business Hours: 8:00AM - 5:00PM Manila Time EU Business Hours: 10:00AM - 7:00PM Manila Time You are located near or within Metro Manila, Philippines You have a suitable work-from-home space (work desk, comfortable chair, proper lighting, quiet environment) You have stable internet connection at home: 30 Mbps minimum At Eucalyptus, we value individuals from all backgrounds, experiences, and perspectives, and we embrace the unique qualities each person brings. When you apply, please let us know of any reasonable adjustments you may need during the interview process. Create a Job Alert Interested in building your career at Careers at Eucalyptus? Get future opportunities sent straight to your email. Apply for this job * First Name * Last Name * Email * Phone * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Do you currently have the right to work in the Philippines? * Select... Can you commit to 1 day in the office, and 4 days at home? (We are based in Makati) * Select... What are your preferred working hours? * Select... How far do you live from our office in Salcedo Village, Makati? (please answer as “Eastwood, Quezon City (~45 mins)”) * Who is your home internet connection provider, and what is your connection speed? * How many years of full time executive support work experience do you have? * Can you describe your previous experience as an executive assistant and the specific tasks & responsibilities you handled? * What interests you most about this role/working at Eucalyptus? * Why are you looking to move on from your current role/employer? * On a scale of 1-10, how proficient are you with the following tasks: Calendar Management, Inbox Management, Travel Planning, Expense Management, To-do list Management, Goal Setting * Have you previously been a part of any of the following networks/companies? * Yes, but a different EA network No, I have not been part of an EA network Which systems and tools have you had experience working with in the past? * ATS (e.g. Greenhouse, Workable or Lever) Google Sheets / Excel Google Slides / Powerpoint Notion Loom Loom Introduction * As part of our hiring process, we’d love for you to record a short 3-5 minute Loom video answering the following questions: From what you’ve learnt so far about the role, what do you think makes an excellent Leadership Support Specialist? What’s the most challenging task you’ve had to do as an EA? How did you overcome it? This helps us get to know you better beyond just a resume.Only applications with a Loom video will be considered , so be sure to submit yours. Please see further instructions below on how to record and submit your video: Click “New Video” and choose Camera Only or Screen + Camera mode. Make sure we can see and hear you clearly. Keep it within 3-5 minutes—no need to overthink it Once recorded, click “Copy Link”. Paste the link in the space above. Personality Assessment * Accepted file types: pdf, doc, docx, txt, rtf As part of our application process, we ask all candidates to complete the free personality test at 16Personalities. Once you’ve finished the test, please upload a PDF of your results. Instructions: Visit 16Personalities.com and complete the free test (takes about 10–12 minutes). After receiving your results, take a screenshot or download the PDF summary. Upload the file above. Your results will help us better understand your communication and work style. There are no right or wrong personalities—just insights What is your earliest possible start date/notice period, and what is the likelihood you would be able to negotiate an earlier start date? * What is your current annual salary package at your employer? Please quote in PHP, and separate base salary, non-taxable allowances, and any other benefits or bonuses separately. * What are your annual salary expectations for this role? Please quote in PHP, and separate base salary, non-taxable allowances, and any other benefits or bonuses separately. * Please include a link to your LinkedIn profile? * How did you hear about this role? Select... I consent to Eucalyptus contacting me in future to inform me of potential new roles or events that I might be interested in. I also acknowledge that I can unsubscribe at any time from these emails by emailing I acknowledge that by applying for this job, my personal data will be collected, used, stored, protected and shared by Eucalyptus in accordance with the Candidate Privacy Notice. Select... By submitting your application, you confirm that you have read and agree to Eucalyptus' Privacy Policy. Select... This voluntary self-identification form contains questions that help us comply with our legal obligations, where applicable, and assists us with our voluntary diversity efforts. Your responses will be kept for future applications and you can change them at any time. #J-18808-Ljbffr