Administrative Assistant for Student Activities

1 week ago

Manila, Philippines Ateneo de Manila University Full time

Overview Administrative Assistant for Student Activities & Formation and the Ethics Center at Ateneo de Manila University. Full JD to be sent to shortlist. Responsibilities Frontline and Administrative Support: Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned; receives and records office correspondences and communication materials and carries out appropriate actions; prepares and files copies of outgoing correspondences and ensures they are addressed/distributed to intended recipients promptly; provides support to the Dean’s various projects and initiatives (e.g., academic affairs, budget, quality assurance, marketing, school events). Logistical Support for Office Activities: Assists with the logistical support requirements for trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation; disseminates information and marketing collaterals about these programs through website, email, and/or print channels; prepares materials, equipment, and tokens; ensures reservation of venues, catering, and transportation; processes financial arrangements with external vendors (cash advances, reimbursements, liquidation, and payments). Center Management Support: Coordinates and arranges meetings, appointments, and travel for the Executive Director; prepares and submits annual year-end report and summary of operations; assists in organizing meeting presentations; drafts contracts for Independent Contractors in accordance with legal and organizational requirements; assists in implementing the Ethics Center’s marketing and admission initiatives; maintains and updates the student tracking database; handles communication and information dissemination to relevant stakeholders and offices. Student Activities and Formation Support: Assists the Director in managing day-to-day administrative requirements and implementation of programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation; drafts documents and reports (e.g., requests for funding and endowments, Terms of Reference, CHED reports) and submits them for review; reviews accuracy and completeness of project proposals and submits to the Director for approval; ensures maintenance and proper usage of the Student Council room; assists in drafting the budget by providing relevant financial data and completing documentation; monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund and keeps records of all financial transactions. Other duties: Performs other duties as may be assigned by the immediate supervisor or authorized representative. Minimum Qualifications Knowledge, Skills, and Abilities : Administrative Support Skills; knowledge of administrative and clerical procedures; Communication Proficiency; Service Orientation; Records Management; Technological Savvy (Microsoft Office; basic website management; content creation); Customer Service Skills; Active Listening; Adaptability and Efficiency; Organization and Prioritization of Work. Education and Experience Requirements : Graduate of any Bachelor’s Degree; at least 2 years of relevant clerical work experience. #J-18808-Ljbffr

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱70,000 - ₱120,000 per year

    This is a remote position. Schedule: Monday to Friday, 10:30 AM – 7:30 PM (UK Time, 1-hour lunch) Client Timezone: UK (Wales) Total Weekly Hours: 40 hours Join a growing student lettings business as an Administrative Assistant. This role is perfect for someone who is highly organized, detail-oriented, and comfortable working remotely while directly...

  • Student Intern

    2 days ago

    Manila, National Capital Region, Philippines Melco Resorts & Entertainment Full time $30,000 - $50,000 per year

    REQ10275 Student Intern (Evergreen)Program SummaryThe primary objective of City of Dreams Manila's internship program is to assist the student intern in developing employer-valued skills such as teamwork, communications, work discipline and attention to detail, as well as to give them an opportunity and venue to apply and validate what they have learned from...

  • Student Consultant

    3 days ago

    Manila, National Capital Region, Philippines PTE MAGIC Full time ₱250,000 - ₱500,000 per year

    PTE Magic is a leading educational institution specializing in providing comprehensive preparation courses for the Pearson Test of English (PTE). Our mission is to empower students to achieve their desired scores through personalized and effective study plans, state-of-the-art learning materials, and expert guidance.Job SummaryAs an Student Services Officer...

  • Deaf Student Leadership

    5 days ago

    Manila, National Capital Region, Philippines Private Advertiser Full time ₱250,000 - ₱500,000 per year

    Qualifications:At least a graduate of a Bachelor's degree, preferably in a related field such as Guidance and Counseling, or Counseling Psychology (although this can be overlooked as long as the person has related experience and/or non-formal training in interpersonal/intrapersonal formationPreferably with related experience and/or non-formal training in...

  • Remote Student Manager

    2 weeks ago

    Manila, National Capital Region, Philippines Cardinal Education Full time ₱65,000 - ₱108,000 per year

    About UsCardinal Education is a dynamic and collaborative educational consulting company dedicated to providing students and families with superior academic support and admissions expertise. Our rapidly growing enterprise offers Educational Consultants the opportunity to make a significant impact from the start while prioritizing exceptional experiences for...

  • International Student Advisor/ Admin Officer

    3 days ago

    Manila, National Capital Region, Philippines POLY Languages Full time ₱360,000 - ₱540,000 per year

    For faster consideration, please apply directly via this link: Note: Only applicants who submit an introduction video will be considered for an interview. Join the Team at POLY Languages InstituteAre you passionate about education and driven to make a positive difference? POLY Languages Institute—a well-established ESL school based in Los Angeles,...

  • Administrative Assistant

    1 week ago

    Manila, Philippines Galahad Labor Service Cooperative Full time

    Responsibilities Assist in daily office operations and administrative tasks. Manage correspondence, phone calls, and emails efficiently. Maintain organized filing systems and document management. Support team projects and coordinate schedules. Handle basic accounting and financial records as needed. Ensure a clean and welcoming office environment. For...

  • Student Support Officer

    2 weeks ago

    Manila, National Capital Region, Philippines Bluedge Outsourcing, OPC Full time ₱600,000 - ₱800,000 per year

    Student Support OfficerWe are seeking an experienced, proactive Student Support Officer to deliver high-quality, evidence-based learner support across the student lifecycle. This role combines frontline student case management, compliance-focused administration, and active contribution to continuous improvement so Colleges meets regularity standards and...

  • Student Support Officer

    5 days ago

    Manila, National Capital Region, Philippines Bluedge Outsourcing, OPC Full time ₱40,000 - ₱60,000 per year

    Student Support OfficerWe are seeking an experienced, proactive Student Support Officer to deliver high-quality, evidence-based learner support across the student lifecycle. This role combines frontline student case management, compliance-focused administration, and active contribution to continuous improvement so Colleges meets regularity standards and...

  • Executive Assistant

    2 weeks ago

    Manila, Philippines Wing Assistant Full time

    Executive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...