Accounts Payable Specialist

Overview

Airspace is a tech-enabled freight forwarder redefining how critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees worldwide, with a European headquarters in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver mission-critical items faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant to parts for critical machinery including grounded aircraft and sensitive components such as semiconductors.

Airspace is growing rapidly and serving more places around the world. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping time-critical logistics.

This is not a boring check-cutting/number-crunching accounting position. You will be tasked with a variety of tasks including job costing for independently contracted drivers using our proprietary software, NetSuite, and Bill.com. Other tasks within Accounts Payable include vendor set-up, vendor relations, and data entry. This is a fast-paced, full-time role aligned with our current growth projections. If you are an Accounts Payable Specialist looking to contribute to a growing startup in a fun, team environment, apply today.

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
• Research information to provide accurate and timely solutions to vendors, resolve disputes and escalate when necessary.
• Verify the accuracy of vendor invoices, match charges to internal software, enter charges according to rates, confirm payment terms, and ensure correct general ledger codes.
• Create debit/credit memos and ensure correct approval.
• Ensure correct coding and authorization as well as sufficient contracts and documentation.
• Assist the Experienced AP Specialist by triaging sync errors between NetSuite & Bill.com.
• Monitor vendor account balances, track expenses, prepare analysis of accounts and vendor relationships.
• Analyze vendor balances to assist with monthly accruals.
• Investigate and resolve problems related to processing invoices and vendor accounts.
• Add new vendors to NetSuite and Bill systems.
• Support the Experienced AP Specialist with ad hoc projects as needed.

• 2+ years Accounts Payable experience required.
• Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• Bill.com experience preferred.
• Ability to work independently with minimal supervision and as part of a fast-paced team.
• Excellent communication skills with internal teams and external vendors in a kind, respectful, and solution-oriented manner.
• Professionalism and empathy in handling sensitive inquiries while maintaining positive relationships.
• Ability to seek clarification when information is unclear to ensure accuracy and minimize delays.
• Strong analytical and quantitative skills, accuracy, and attention to detail in processing invoices, payments, and vendor records.
• Highly detail-oriented with a commitment to precision and quality.

• We are One Team . We believe we all accomplish more when we are working together.
• We make an Impact . We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate . We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent . We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative . We never settle and are always striving to improve our product, service, and ourselves.

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and healthcare organizations to move time-sensitive shipments on time, every time. Our proprietary AI-powered platform is advanced, patented, and provides speed, reliability, and transparency unrivaled in time-critical logistics. We are thinkers, builders, and doers; Airspace is on a hypergrowth trajectory while remaining focused on our customers and team members.

With offices in the United States (Carlsbad, CA) and Europe (Amsterdam, Frankfurt, Stockholm, London), we are scaling into new markets and industries while continuing to innovate. We are backed by investors including Telstra, HarbourVest, Prologis, Qualcomm, Defy, and others, and have raised $140M to date.

Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, protected veteran status, disability status, or other legally protected characteristics. We also participate in the E-Verify program for all locations.

For this role the acquisition of recruitment agencies is not appreciated. Thank you for your understanding.