Executive Assistant

Overview Hiring: Full-time Executive Assistant - Remote - $9,600 - $14,400/yr About the Client Modern Men’s Grooming – A modern men’s grooming brand redefining daily care through craftsmanship, clean ingredients, and timeless style. Barber-Built, Performance-Driven – Created by professional barbers, their lineup delivers pro-grade results at home — from texturizing sprays and styling clays to beard oils, shampoos, and body essentials. Clean by Design – Pure, FDA-approved ingredients — no fillers, no shortcuts. Creative and Collaborative – Small team, big creative energy, and constant iteration. Culture of Integrity & Innovation – The team thrives on honesty, open communication, where bold ideas are welcomed, and collaboration is key. About WeAssist Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow. Key Responsibilities of the Executive Assistant Calendar Management Inbox & Communication Management Meeting Notes & Follow-Up Project & Workflow Organization Product Launch & Marketing Support Travel & Logistics Coordination Ad Hoc & Special Projects Qualifications Must-Haves: Exceptionally Organized & Detail-Oriented – You thrive on structure and love keeping chaos in check. Proactive Problem Solver – You don’t wait for direction; you anticipate what’s next and take initiative. Tech-Savvy & Resourceful – Comfortable learning new tools quickly and streamlining workflows. Dependable & Punctual – You value consistency and follow-through, ensuring no task slips through the cracks. Nice-to-haves: Experience in DTC, eCommerce, or Consumer Brands – Especially if you’ve supported founders or creative entrepreneurs. Your responsibilities include: Calendar & Scheduling Management – Fully own and maintain a busy executive calendar (10–30 meetings per week); coordinate meetings across internal teams, vendors, and external partners; prioritize strategically; anticipate and resolve conflicts quickly; prepare meeting agendas by reviewing previous notes and action items. Inbox & Communication Management – Manage the executive’s business inbox with a zero-inbox mindset; organize, label, and filter emails; draft polished responses; use AI tools to summarize, draft, or automate replies; flag urgent items and follow-ups. Meeting Notes, Action Items & Follow-Up – Attend key meetings or review AI-transcribed notes; capture and summarize actions; assign and follow up on deliverables; send recaps and thank-you notes; prepare pre-meeting summaries. Project & Workflow Organization – Build and maintain project boards in Asana; log ideas and concepts; track progress and meet deadlines; help implement structure around launches and timelines. Product Launch & Marketing Support – Assist in planning and tracking launch timelines; coordinate with vendors on timelines and pricing; support creation of marketing collateral and product descriptions; conduct light market research. Travel & Logistics Coordination – Arrange travel; research destinations and venues; coordinate logistics for events and meetings; ensure smooth travel experiences. Ad Hoc & Special Projects – Support brand initiatives and one-off research or improvements; propose ideas to improve workflows. What’s in it for you? Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving US team. Growth Opportunities – As the brand scales, so can your role, with potential to grow into operations, marketing, or product launch support. Direct Mentorship – Work closely with a creative founder who values initiative and learning by doing. Creative Variety – Involvement in projects that combine admin excellence with marketing support. AI-Forward Workflows – Use ChatGPT and modern tools to work smarter. Idea-Friendly Culture – Your ideas matter and are welcomed. Performance-Based Raises & Prizes – Earn more as you grow. Purpose-Driven Brand – Join a company redefining men’s grooming with authenticity and confidence. Details Time – Full-time; 9:00 AM – 6:00 PM CST; remote position from anywhere. Attire – business casual for meetings; professional setup (clean background, good camera, good mic, strong wifi). Tech Stack – G-Suite, Google Drive, Slack, Asana. Compensation – Fixed Rate $9,600 - $14,400/yr. Note: This description retains the original content and context while removing extraneous boilerplate and non-essential links. It uses only allowed HTML tags and avoids consecutive breaks. #J-18808-Ljbffr