Executive Assistant

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering meticulously tailored services to meet our clients' unique business needs.

The Executive Assistant must be highly organized, proactive, and detail-oriented. The ideal candidate will possess exceptional communication skills, a strong ability to multitask, and a deep understanding of healthcare operations. This role requires the ability to manage a variety of administrative tasks, assist in operational efficiency, and ensure smooth day-to-day operations in a dynamic and fast-paced environment.

This position is remote and offers you the flexibility of working from home.

Executive Support:

• Provide high-level administrative support to the CEO by managing their calendar, scheduling meetings, and organizing appointments.
• Prepare materials and agendas for meetings, ensuring the CEO is fully briefed and equipped for all engagements.
• Coordinate and prioritize communications, including emails, phone calls, and correspondence on behalf of the CEO.
• Handle confidential information with discretion and professionalism.

Operational Assistance:

• Collaborate with the CEO on operational projects, providing research, data analysis, and reporting as needed.
• Assist in organizing and coordinating internal and external meetings, training sessions, and special projects.
• Prepare and edit documents, presentations, and proposals related to the operational activities of the company.

Project Management:

• Coordinate cross-functional projects involving multiple teams and stakeholders to ensure that deadlines are met and deliverables are achieved.
• Assist with the creation of processes, policies, and standard operating procedures to streamline operations.

Team Coordination:

• Serve as a liaison between the CEO and other departments, fostering collaboration and ensuring effective communication.

Client and Vendor Relations:

• Assist in managing relationships with external partners, vendors, and clients.
• Coordinate service contracts, agreements, and follow-up communications to ensure the smooth execution of services.

General Administrative Tasks:

• Handle travel arrangements, expense reports, and billing for the CEO.
• Maintain office supplies, equipment, and facilities as needed for operational efficiency.
• Perform additional duties as assigned to ensure operational excellence and organizational growth.

Education and Experience:

• Bachelor’s degree in business administration, healthcare management, or a related field (preferred).
• Minimum of 3 years of experience in an executive assistant role, preferably in the healthcare or home health industry.
• Strong knowledge of healthcare regulations and operations in the home health field is a plus.

Skills and Competencies:

• Exceptional organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, with attention to detail and clarity.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Personal Attributes:

• Proactive and resourceful with a strong sense of initiative.
• Adaptable to changing priorities and situations.
• Customer service-oriented with a positive attitude.
• Strong interpersonal skills and the ability to interact with people at all levels.

US Eastern Standard Time (EST) - 9am to 6pm

We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home.

You will need to have some essential tools – a reliable computer and noise-canceling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly.

Don't miss out on this opportunity – apply now and become a valuable member of the Limitlessli team If you're interested in what you have read, then we invite you to take the next step and submit your application.