E-Commerce Sales Admin

Makati City, National Capital Region ₱20000 - ₱ Y John Clements Recruitment Consultants Japan Desk Posted today Job Description JOB DESCRIPTION Prepare Sales Invoices and Delivery Receipt. Prepare Purchase Order to Supplier. Prepare other order-processing documents. Coordinate/Communicate with Customers. Coordinate with local and international suppliers (Singapore & Japan). QUALIFICATIONS Graduate of any 4-year bachelor's degree course. With at least 1 year of sales admin experience in a trading or import company. Strong communication skills and can interact with suppliers (local and international). Knowledge of SAP is an advantage. OTHER DETAILS Working Conditions Onsite, Monday to Friday, 8:00 AM to 5:00 PM Transportation Allowance per working day. HMO for the employee. Leave Credits. Bonus pay depending on the result of the company's profitability. Hiring Process 2-3 Onsite Interviews in Makati. Job Types: Full-time, Permanent Additional leave Company Christmas gift Company events Health insurance Application Question(s) How much is your expected salary? Duties and Responsibilities: Directly report and act as a secretary to the Sales and Marketing Manager. See to it that office policies and decorum are being followed. Prepare daily inventory of stock units, and daily and monthly sales reports. Prepares DMS / YANA Purchase Agreement, documents of transfer units to other branches, ordering of units, and inventory of LTO plates. Encoding of Fleet Registration Online System (FROS), New Ordering System (NOS), and Firm Order (FO) in the IPC portal in a timely manner. Responsible for monitoring and releasing of LTO Official Receipt / Certificate of Registration and Vehicle plates. Assisting clients with additional LTO payments to the cashier. Monitor Parts coupons of every entitled Sales customer. Confirms weekly order confirmation for tagging of units by IPC. Prepares request for Check Payment, Manual Pull Out, and Bodybuilder acknowledgement. In charge of preparation of IPC reports in a timely manner. Coordinate with PDI Supervisor for scheduling of Pull-Out units. Responsible for submitting Obligation to Supply Information Report to IPC in a timely manner Prepares weekly Mancomm reports for the General Manager. Ensures the protection of the organization's assets by maintaining information confidentiality. Performs other tasks that may be assigned from time to time. Job Types: Full-time, Permanent Pay: From Php21,000.00 per month Health insurance Life insurance On-site parking Opportunities for promotion Promotion to permanent employee Ability to commute/relocate: Makati City: Reliably commute or planning to relocate before starting work (Preferred) We have an exciting day shift opportunity available for a Sales Administrator. Work from home or the office – you choose When you join Yempo, you'll receive the following fantastic benefits: Highly competitive salary – paid weekly HMO enrollment on commencement Additional HMO dependents added each year of service 20 vacation days per year; 7 sick days Annual performance bonuses and incentives Annual salary reviews and increases Free cooked rice, snacks and hot drinks Fantastic, bright and cheerful open-plan work environment Prestigious clients and highly professional and friendly co-workers Our Client Join an established and reputable firm with a 20-year history of success. Be part of a great culture where teamwork, support, and collaboration are at the core of everything they do. This company is proudly 100% certified as a 'Great Place to Work,' offering an environment where you can thrive both personally and professionally. Your Responsibilities Manage CRM for Key Account Managers (comments, activity, lead entry, follow-ups). Process quotes and orders from staff requests (basic quotes). Monitor emails and flag urgent ones when Sales Staff are in the field. Schedule client appointments and assist with product availability inquiries. Generate and distribute Sales Rep follow-up reports. Ensure timely follow-up on leads, quotations, and proposals Maintain up-to-date knowledge of products, services, and promotions to assist the sales team effectively. Provide general office admin and support special projects. Provide phone back-up by answering incoming calls when needed. Assist the Sales Team with various tasks as required. Your Background We are looking for a proactive and detail-oriented individual to join our team as a Sales Administrator. The ideal candidate will have excellent organizational skills, experience with CRM systems, and a solid understanding of sales operations. You should be able to manage tasks independently, align with the sales team's workflow, and maintain accuracy in all aspects of your work. With at least 5 years of experience as a Sales Administrator. Experience working with Australian accounts in a blue-collar industry. Knowledge or exposure to sales, either in a direct or supporting role. Proficiency in CRM and MS 365, with strong email and phone management skills. Ability to manage tasks independently and align with the sales team's workflow. Meticulous and detail-oriented, ensuring accuracy in data, orders, and reports. Excellent communication and interpersonal skills, with a high level of fluency in English (spoken and written). Strong organizational and time-management abilities. Must fit within a relaxed company culture and align with team values. We have an exciting dayshift, Manila-based opportunity available for a Sales Administrator. Work from home or office based – you choose When you join Yempo, you'll receive the following fantastic benefits: Highly competitive salary – paid weekly HMO enrollment on commencement Additional HMO dependents added each year of service 20 vacation days per year; 7 sick days Annual performance bonuses and incentives Annual salary reviews and increases Free cooked rice, snacks and hot drinks Fantastic, bright and cheerful open-plan work environment Prestigious clients and highly professional and friendly co-workers Our Client Join an established and reputable firm with a 20-year history of success. Be part of a great culture where teamwork, support, and collaboration are at the core of everything they do. This company is proudly 100% certified as a 'Great Place to Work,' offering an environment where you can thrive both personally and professionally. Your Responsibilities Manage CRM for Key Account Managers (comments, activity, lead entry, follow-ups). Process quotes and orders from staff requests (basic quotes). Monitor emails and flag urgent ones when Sales Staff are in the field. Schedule client appointments and assist with product availability inquiries. Generate and distribute Sales Rep follow-up reports. Ensure timely follow-up on leads, quotations, and proposals Maintain up-to-date knowledge of products, services, and promotions to assist the sales team effectively. Provide general office admin and support special projects. Provide phone back-up by answering incoming calls when needed. Assist the Sales Team with various tasks as required. Your Background We are looking for a proactive and detail-oriented individual to join our team as a Sales Administrator. The ideal candidate will have excellent organizational skills, experience with CRM systems, and a solid understanding of sales operations. You should be able to manage tasks independently, align with the sales team's workflow, and maintain accuracy in all aspects of your work. With at least 5 years of experience as a Sales Administrator. Experience working with Australian accounts in a blue-collar industry. Knowledge or exposure to sales, either in a direct or supporting role. Proficiency in CRM and MS 365, with strong email and phone management skills. Ability to manage tasks independently and align with the sales team's workflow. Meticulous and detail-oriented, ensuring accuracy in data, orders, and reports. Excellent communication and interpersonal skills, with a high level of fluency in English (spoken and written). Strong organizational and time-management abilities. Must fit within a relaxed company culture and align with team values. Key responsibilities: Support the sales team with daily administrative tasks (preparing sales documents, order entry, follow-ups). Create, validate, and process customer quotations, sales orders, and delivery documents. Prepare and issue invoices; match invoices to delivery records and sales orders. Maintain accurate customer master data and sales records in the CRM / ERP. Post and reconcile daily sales receipts and collections; prepare bank deposit slips and supporting docs for Finance. Assist with accounts receivable: monitor outstanding invoices, send reminders, and coordinate collections with sales reps. Record and code basic bookkeeping entries (sales, receipts, adjustments) in the accounting system or spreadsheet. Support month-end sales reconciliations (sales vs. invoicing vs. cash received) and provide supporting schedules. Prepare simple sales / collection / customer aging reports for management. Coordinate with Logistics/Operations to confirm deliveries and resolve discrepancies. Handle vendor or customer inquiries related to billing, payments, and order status. Maintain physical and electronic filing systems for invoices, receipts, contracts, and sales paperwork. Ad hoc tasks: expense claim processing, petty cash tracking, and basic reporting as needed. Requirements: At least 2–3 years experiences in sales admin, sales operations, or bookkeeping (entry-level can be considered with solid internship/clerical experience). Working knowledge of basic accounting/bookkeeping concepts (AR, invoicing, bank deposits, reconciliations). Familiarity with common tools: Microsoft Excel (VLOOKUP, pivot tables a plus), Google Sheets, basic accounting software (QuickBooks, Xero, MYOB, SAP B1, or local ERP) and CRM tools (HubSpot, Salesforce, or similar). Strong attention to detail and accuracy when handling numbers and documentation. Good written and verbal communication in English; basic Filipino (Tagalog) helpful for local customer contact. Comfortable working in a fast-paced team environment and handling multiple stakeholders. Strong organizational and time-management skills. What would you get? Training and Development Discretionary Yearly Bonus Medical & Insurance Benefits About CAD-IT: Established in Singapore in 1991, our vision is to be the preferred Industry 4.0 partner to our valued customers and a key global contributor to the successful use of innovation and technology. Our mission is to provide world-class Industry 4.0 solutions, thereby helping our customers and their supply chains achieve greater innovation, quality, productivity, reduced costs and time-to-market, whilst being good stewards of the resources that are entrusted to us. Company Profile: A locally licensed insurance agency established in 2006, operating in Metro Manila. The company specializes in non-life and medical insurance products, serving both individual and corporate clients. Position: Sales Administrator Company Industry: Financial - Insurance Agency Salary: Php 20,000 - Php 35,000 Location: BGC, Taguig Work Schedule: Monday – Friday (8:30AM-5:30PM) Work set up: Work Onsite BENEFITS : Government mandated benefits Life Insurance Vacation leave Sick leave JOB REQUIREMENTS: Bachelors Degree in any related field. With at least 1 year of experience in HMO/Medical Insurance Account Management. Experience working in Financial - Insurance company is an advantage. Amendable to work onsite. Amendable to work as soon as possible. JOB RESPONSIBILITIES: Provide administrative support to the sales team to ensure smooth and efficient sales operations. Process sales orders accurately and promptly, ensuring data integrity in sales systems. Coordinate communication between sales, customers, and other departments (e.g., logistics, finance). Maintain and update customer records, sales reports, and databases. Prepare sales documentation such as quotes, contracts, and invoices. Monitor and track order status, delivery schedules, and payment collections. Recruitment Process: (Online or Face to Face) HR Interview Second Interview Final Interview Job offer Look for Ms. Bianca Job Type: Full-time #J-18808-Ljbffr