Accounts Payable Specialist – Construction

3 weeks ago

Santa Rosa, Philippines Somewhere Full time

Overview

Accounts Payable Specialist – Construction (Remote PH) -

We are seeking a highly skilled Accounts Payable Specialist with strong construction industry experience to join our high-performing accounting team. This role is hands-on and involves managing the full-cycle A/P process, with a particular focus on construction draws, subcontractor/vendor compliance, and accurate job cost coding. The ideal candidate will bring not only deep A/P expertise but also broader accounting knowledge to contribute to the team’s overall success.

Key Responsibilities
  • Manage the end-to-end Accounts Payable process with a focus on construction-related payables (materials, subcontractors, equipment).
  • Perform 3-way match and ensure proper job cost coding and documentation.
  • Handle construction draws, retainage, and progress billings in coordination with project managers.
  • Maintain subcontractor compliance including lien waivers, W-9s, and certificates of insurance.
  • Ensure compliance with local/state lien laws and contract terms.
  • Reconcile invoices, resolve discrepancies, and manage approval workflows.
  • Process payments via Bill.com and ACH in a timely and accurate manner.
  • Monitor A/P aging reports, resolve vendor/subcontractor issues, and maintain strong relationships.
  • Assist with month-end close activities, including reconciliations and job cost reporting.
  • Support audits by preparing documentation related to vendor and subcontractor payments.
  • Identify and implement process improvements for efficiency.
  • Ensure compliance with company policies, internal controls, and external regulations.
Required Qualifications
  • Bachelor’s degree in Accounting, Finance, Business, or equivalent experience.
  • 3+ years of hands-on A/P experience (construction industry strongly preferred).
  • Experience with QuickBooks Online (QBO) is required.
  • Strong Excel skills (pivot tables, VLOOKUPs, data analysis).
  • Solid understanding of GAAP, 1099 reporting, lien compliance, and vendor management.
  • Experience with construction draws and multi-state construction operations.
Key Competencies
  • High attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Problem-solving and analytical thinking.
  • Excellent interpersonal and communication skills.
  • Ability to thrive in a fast-paced, high-performance environment.
Preferred Qualifications
  • Experience in high-volume A/P environments.
  • Knowledge of sales/use tax as it relates to construction materials.
  • Exposure to accounting functions beyond A/P.
  • AP-related certifications or construction accounting training.
Additional Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Accounting/Auditing and Finance
  • Industries: Staffing and Recruiting
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