Accounts Payable Analyst

2 weeks ago

Pulong Santa Cruz, Calabarzon, Philippines Ivoclar Vivadent Services & Support, Inc. Full time ₱900,000 - ₱1,200,000 per year

Objective of the Position:

To administer and facilitate accurately and on time the payments to suppliers for the provision of Goods and Services to Ivoclar Vivadent Subsidiaries and to reimburse employees of Ivoclar Vivadent Subsidiaries for expenses incurred personally for business related expenditure.

Key Responsibilities:

Accounts Payable

  • Maintain and update vendor records in the Vendor Master Data system.
  • Process and manage supplier invoices in SAP and VIM, ensuring timely approval and posting.
  • Handle GRIR clearing and follow up on missing invoices.
  • Prepare and execute local and international payment runs, including bank file uploads and approvals.
  • Send remittance advice and payment notifications to vendors and intercompany entities.
  • Resolve supplier payment issues and respond to queries promptly.
  • Reconcile supplier statements monthly and support accurate month-end reporting.
  • Monitor and process EDI intercompany invoices; resolve posting errors.
  • Manage blocked invoices and overdue approvals in VIM.
  • Process and track down payments from request to settlement.

Travel & Expense Management

  • Review and approve employee claims and company credit card reimbursements before SAP submission.
  • Process and reconcile monthly Airplus travel and corporate credit card statements in SAP.
  • Ensure timely submission, approval, and payment of employee reimbursements.
  • Follow up on overdue Concur claims for prompt resolution.

Reporting

  • Prepare and maintain the GRIR (Goods Receipt/Invoice Receipt) status report.
  • Prepare and submit monthly accruals as part of financial closing activities.
  • Handle monthly mobile plan allocations and submit to relevant stakeholders.
  • Provide fleet card allocation details to the AU accountant.
  • Manage and complete tasks as per the month-end financial reporting schedule.
  • Provide required reports and documentation to support internal and external audits.

Compliance

  • Ensure that all business activities are conducted in line with legal and ethical standards.
  • Maintain adherence to Ivoclar's Quality Management System.
  • Uphold the principles outlined in the company's Code of Business Conduct.

Systems and Tools

  • Proficient in the use of business systems, including:
  • SAP (Accounts Payable, Vendor Master, Travel & Expense)
  • Concur (Travel & Expense Management)
  • Microsoft Office Suite – Excel, Word, Outlook
  • Banking platforms and foreign currency purchasing tools, as required

Qualifications:

  • At least 3-4 years of experience in the field of Financial Accounting preferably Accounts Payable or Finance Back-Office operations
  • Bachelor's degree in a business-related field required.
  • Accrual & Prepaid knowledge & experience is a must.
  • Must have superior written and spoken communication skills.
  • Demonstrates creative problem-solving skills and the ability to multi-task effectively in a fast-paced environment.
  • Strong sense of task prioritization, resourcefulness, and ability to adapt and remain flexible under changing circumstances.
  • Tech-savvy and detail-oriented, with a keen eye for accuracy and quality.
  • Exhibits strong integrity, understands professional etiquette, and maintains confidentiality and discretion in handling sensitive information.

What We Provide:

  • TRAINING: You will work with various members of our team locally and onshore to ensure you are set up for success.
  • SUPPORT: A close-knit coaching and mentoring system to help you ease into the company and into your role with confidence.
  • COMP & BEN: Ivoclar believes in compensating employees fairly for their skills and experience and has designed the total rewards package for long-term relationships.
  • TOOLS: Everything you need to help you do your work will be provided.
  • WORKING ENVIRONMENT: Ivoclar prides itself on being a family-owned company with strong values so everyone we bring in becomes part of that global family.

Job Types: Full-time, Permanent

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