Production Coordinator

Production Coordinator jobs in Santa Rosa

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Executive Operations Coordinator

Posted today

Job Description

Key Responsibilities:

• Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
• Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
• Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
• Prepare presentations, documents, and reports, often anticipating needs before requests are made.
• Master the executive\'s preferences, systems, and work rhythms to ensure smooth daily operations.
• Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
• Represent the executive professionally in all interactions—written and verbal.
• Maintain strict confidentiality and professionalism at all times.

Qualifications:

• 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
• Exceptional written and spoken English communication skills.
• Strong organizational skills with the ability to manage competing priorities and timelines.
• Self-motivated and resourceful with a demonstrated ability to work independently.
• Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software).

High emotional intelligence and the ability to adapt communication styles based on personality and context.

Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.

• Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
• Background in project coordination, digital marketing, events, or business operations.

System Requirements:

• Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
• Back-up Computer Processor: at least dual-core or higher
• Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
• Operating System: at least Windows 10 64-bit

Internet Speed:

• Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
• Back-up Connection: at least 5 Mbps

Sales Operations Coordinator

Taguig, National Capital Region ₱ Y Midan Corporation

Posted today

Job Description

Midan Corporation is a trading and mineral development company based in the Philippines, specializing in the importation, wholesale distribution, and trading of food and beverages, car care products, and accessories from South Korea. It is the official distributor of OKF, Bullsone, DeepFly, and Ebiche in the Philippines.

Responsibilities:

• Proactively identify, prospect, and engage potential clients and partners to generate quality leads through business development strategies.
• Build and maintain strong relationships with key accounts to ensure client retention, growth, and satisfaction.
• Act as the primary liaison between the company and retail partners, managing day-to-day account activities including sales operations, client servicing, and business development initiatives.
• Manage the end-to-end sales process — from handling client inquiries and purchase orders to coordinating deliveries with 3PL partners and facilitating payment collection.
• Oversee and coordinate daily operational schedules across sales, logistics, and accounting to ensure efficiency and accuracy.
• Verify and reconcile inventory across warehouse, office, and retail branches, ensuring availability and proper stock levels.
• Assist in the importation process, including permits, licenses, and product preparations such as labels, tags, and required documents.
• Prepare and manage business documents such as quotations, price lists, store visit letters, proposals, and other client-facing materials.
• Provide timely and effective customer service by assisting clients with order handling, issue resolution, and follow-ups.
• Organize and attend client meetings, presentations, and special events to support business development and client engagement.
• Analyze market trends, competitor activities, and account performance to identify growth opportunities and implement marketing or promotional strategies.
• Support the planning and execution of marketing and sales initiatives, campaigns, and events.
• Carry out administrative duties including filing, scanning, and other clerical tasks as required.
• Perform other duties as may be assigned by the manager.

Minimum Qualifications:

• Bachelor\'s Degree in Business Administration/Management, Commerce, Economics or equivalent
• 2+ years of relevant working experience in Business Development, Sales Account Management in Modern Trade, Distribution or B2B Sales
• Previous experience in FMCG distribution especially in beverage category is a plus
• Proficiency in Word, PowerPoint, and Excel
• Excellent written and verbal communication skills in both Tagalog and English
• Strong interpersonal skills and ability to build and maintain positive relationships externally with clients and partners and internally with cross-functional teams
• Ambitious, goal-oriented, and self-driven individual and team player
• Meticulous, organized, analytical, and independent worker
• Ability to multi-task and work under pressure in a dynamic and fast-paced environment
• Willing to commute to and work in Fort Bonifacio, Taguig City

Job Type: Full-time

• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• Where do you currently reside?
• How long does it take you to commute to BGC, Taguig?
• When is the earliest date you can start work?

Language:

Artist Operations Coordinator

Posted 1 day ago

Job Description

What You\'ll Do

Support the Head of Artist Operations with financial processes for the Artist Services Department (A&R and Marketing)

Facilitate vendor setup with Finance

Review and process vendor invoices

Communicate roadblocks/errors related to payment processing to Artist Operations team and ensure those roadblocks have been resolved

Maintain internal invoice trackers to accurately record payment submissions

Track royalty statement delivery and payment for Quarterly and Semi-Annual royalty recipients

Track third-party income (maintain AP/royalty accounting contact sheet, match remittances to payments received, etc.)

Knowledge, Skills and Abilities

• Strong attention to detail
• Organizational prowess
• Critical Thinking
• Solutions Oriented
• Clear and concise verbal and written communication
• Follow up and follow through
• Comfort level in navigating new/proprietary technology systems
• Expertise with Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel)
• Flexibility and adaptability

Minimum Qualifications

• 1-2 years of experience as an AP Clerk, Admin Assistant, Coordinator, or similar role
• Strong experience with Google Sheets and Microsoft Excel a plus
• Must be willing to work night shift schedules (US hours) and during PH Holidays.
• Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

Preferred Qualifications

• Experience working in the music industry, specifically in A&R, A&R Administration, Artist Relations, and/or Marketing/Digital Marketing preferred
• Familiarity with , Navan, a plus
• Bachelor\'s Degree

Digital Operations Coordinator

Posted 1 day ago

Job Description

A Digital Operations Coordinator manages digital workflows and systems, coordinating cross-functional teams to ensure the smooth execution of digital initiatives, such as management and navigating system and troubleshooting technical issues.

Education & Experience

• Bachelor\'s Degree: A graduate of Information Technology, Computer Science, Business, or Marketing.
• Experience: At least a year in a similar role, or a related field is frequently preferred.
• Organizational Skills: Crucial for managing multiple tasks and coordinating digital workflows.
• Analytical & Problem-Solving Skills: Ability to analyze data and make informed decisions, as well as proactively identify and resolve issues.
• Communication: Excellent written and verbal communication skills are necessary to collaborate with various teams and stakeholders.
• Technical Proficiency: Microsoft Office Suite/Google Workspace: Proficiency in these productivity tools is essential.
• Adaptability: Ability to work in a dynamic environment and adapt to shifting priorities and strategies.
• Attention to Detail: Ensures accuracy and precision in digital processes and documentation.

Important Knowledge Areas

• Digital Operations & Workflows: A basic understanding of how digital operations and workflows function is fundamental.
• Data Analysis: Experience in generating reports and integrating data from multiple sources is a valuable asset.

Commercial Operations Coordinator

Posted today

Job Description

About Us:

The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It\'s the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It\'s a job that\'s never mattered more, and a career that can take you anywhere you want to go.

Our commitment to diversity and inclusion in the workplace:

At the FT, we give all employees a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work. We\'ll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

About the role:

We are seeking a proactive, highly organized Commercial Support Administrator to join our dynamic global Commercial team. In this vital role, you will provide operational and administrative support to ensure the smooth running of our sales systems, processes, and data, ultimately helping the Commercial team deliver exceptional client experiences and business outcomes.

The Commercial Support Administrator will act as the primary liaison for Salesforce and billing queries, maintain data integrity across platforms, and collaborate cross-functionally with Finance, Operations, and Sales to streamline processes and support revenue-driving initiatives.

Main Duties and Responsibilities:

System Support & Training

Serve as the main point of contact for Salesforce and billing-related queries across the Global Sales team.

• Deliver training for new and existing team members on Salesforce workflows and best practices.

CRM & Data Management

Administer and maintain CRM systems (primarily Salesforce) to ensure data accuracy and integrity.

• Regularly update and monitor Salesforce records, following up with users to maintain complete and timely entries.

Booking & Documentation

Manage sponsorship bookings in AdBook with speed and precision.

• Create, organize, and maintain a portfolio of key operational documents and templates.

Reporting & Analytics

Generate custom reports and dashboards for Commercial Managers and stakeholders, as needed.

• Track contract approval processes to ensure timely sign-off and system updates.

Finance & Operations Coordination

Partner with Finance and Operations teams to establish event codes, process revenue recognition, and ensure timely and accurate invoicing.

• Monitor revenue movements and support month-end financial tasks.

Collaboration & Stakeholder Management

Build strong working relationships with cross-functional teams including Finance, Salesforce support, and Operations.

• Help ensure process alignment and consistency across departments.

Qualifications:

• Proven administrative experience in a corporate or international environment.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and commitment to data accuracy.
• Self-motivated, proactive, and solution-oriented.
• Excellent communication and interpersonal skills.
• Strong time management with the ability to prioritize competing tasks.
• Flexible and adaptable in a fast-paced, high-performance environment.
• Previous experience with Salesforce or similar CRM systems.
• Familiarity with events, media, or publishing sectors is a plus.

What\'s in it for you? Our Benefits:

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leaves, flexible working (including working from home), health coverage (medical & dental), and company match and enhanced family leave packages. Full details of our benefits can be found here.

Further Information:

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help.

Sales and Operations Coordinator

Posted today

Job Description

The Sales and Operations Coordinator will manage and support all sales activities within a specific geographic territory. They support the ordering process and monitor the movement of Mary Grace baked goods. This role involves administrative tasks, inventory monitoring, reports generation, among others through daily branch interaction within an assigned area.

Job Responsibilities:

• Daily monitoring of Kiosk Stock Report (Sales & Inventory), Kiosk Daily Report (Operations), Ordering System (Bakes Goods Orders), Product Transfers and Pull-Outs, Cash Flow (Bank deposits and change fund)
• Ensures the kiosk attendant follow the most recent Rate of Sale table or the given Order Projections during peak season.
• Monitors timely submission of sales orders based on sales guidelines product.
• Assist in coordinating the transfer of goods to the cafe
• Conduct periodic review of product display.
• Lessen/avoid incidents of out of stocks and condemned products.
• CCTV monitoring of assigned areas
• Prepare weekly sales report of assigned area, focused on inventory and sales performance/concerns/request for support.
• Submit competitor reports or updates as needed.
• Track the periodic kiosk audit results from Finance, Quality Assurance and Systems and enforce necessary improvements if any.
• Conduct weekly trade check visits every Friday: Physical spot check of change fund, cash deposits, baked goods inventory and indirect materials based on official kiosk trade checklist.
• Performs other tasks assigned by the immediate head.

Qualifications:

• Bachelor\'s Degree in Business Studies/Administration/Management or equivalent
• At least 1 year of work experience as a Sales and Operations coordinator.
• Proficient computer literacy, including MS Office (Word, Excel), Google Sheets, and related tools
• Strong coordination and organizational skills
• Excellent oral and written communication skills
• Effective in communication and coordination across teams and operations
• Comprehensive understanding of product knowledge
• Proven experience in team management
• High level of empathy and emotional intelligence in workplace interactions.
• Amenable to work on a 6-day work week at our Head Office located in Marian Road 2, San Martin de Porres, Paranaque City

Job Types: Full-time, Permanent

Training and Operations Coordinator

Posted today

Job Description

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people's lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in and feel the difference.

Training Planning and Coordination

• Arrange/Co-ordinate training venues, catering and other requirements
• Coordinate with internal and external Trainers to plan training courses and required resources
• Coordinate with resellers to plan training courses and required resources
• Training phone number - Monitor and take the training enquirers phone calls
• Training email inbox - Monitor and reply to training email enquiries
• Coordinate with Melbourne based team packaging and shipping of training material to training location
• Coordinate with Melbourne based team printing of training books and training material required for a training course
• Coordinate with external printing supplier to order books, brochures, flyers, training programs

Coordinate with marketing dept. for the development of training brochures, flyers, training programs

Set up new LMS (CDB) customers

• Create new and maintain all the Training course information in LMS (CDB)
• Input all training course participant data into LMS (CDB)
• Input all training course planning data into LMS (CDB)
• Mail merge and email Certificates to all training participants
• Maintain and update individual Training calendars for Resellers, Trainers and Bosch

Mark Training courses as completed in LMS (CDB)

Admin and Financial

Raise all required training Purchase orders for all training

• Raise invoices for training sales and technical equipment repairs
• Raise invoices for training sales to Resellers and any individual sales
• Reconcile EFTPOS & and other payments (matching the payments against the invoice next day for transactions)
• Raise pricing requests to customer service dept for pricing updates into CRM / SAP
• Work with Cust. Service and Marketing Depts. to set up new part numbers in CRM (customer relationship management)

Qualifications

• 1 to 3 years of relevant work experience
• Experience using Learning Management Systems (LMS)
• Strong knowledge of adult learning theories, instructional design models, and best practices in e-learning development
• Excellent verbal and written communication skills, with ability to convey complex information clearly
• Strong project management skills with ability to manage multiple projects while meeting deadlines and quality standards
• Ability to work independently while contributing effectively within a team environment
• Confidence to respectfully challenge people and processes to drive better outcomes
• Creative mindset with desire to develop or explore new technologies and methodologies to enhance learning experiences
• Strong collaboration skills with ability to work with cross-functional teams and build relationships with stakeholders at all levels
• Amenable to work onsite

Additional Information

Kindly attach your resume in your application. Only shortlisted candidates will be contacted via email.

VTH Talent Operations Coordinator BBC

Posted today

Job Description

At EY, you\'ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we\u2019re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

EY Job Description

Job Title: Talent Operations Coordinator – BBC

Function: GDS-CBS Skill Level: Experienced Rank: Senior Associate (65)

Sub Function: Talent Services Reports to: Talent Operations VTH Leader (Associate Director – 62)

Job Summary:

Talent Services (TS) is a core service line within the Global Delivery Services organization, providing multiple HR support services including Recruitment support, Onboarding support, People Data Administration, Learning Administration, Cross Border Travel, Global Mobility and Performance Management support to EY member firms. TS provides services to country, region, and global people teams and other EY stakeholders involved in HR, L&D and recruiting transactions and associated administration, reporting and people infrastructure. These services are delivered from our centres in Buenos Aires, Argentina; Kerala and Bangalore, India; Wroclaw, Poland; and Manila, Philippines. TS team delivers consistent, high-quality and operationally efficient HR transactional services to EY through a globally efficient and effective network of GDS centres.

Virtual Talent Hub (VTH) for the respective function is an integral part of TS service offerings where the extended delivery model is used along with high-quality skills and competencies delivered virtually. This is across service lines and regions – delivering non-repetitive project-based work through skilled, agile teams. The team in the virtual hub is an extension of the regional talent teams and will cover operational/non-transnational scope.

This role will directly work with the Region Talent team and provide full support on HROSS, payroll, reporting, stakeholder management, communications and general administrative tasks. This position ensures smooth operations support. Candidate applying for the role should have a professional attitude to deal with highly confidential and sensitive information. Ensure being compliant with Data Privacy and Protection within local, regional, and global guidelines. Adapt to a constantly changing legal framework and growing business environment.

Applications Used: SAP Success Factors Core HR, Employee Central

Shift: Aligned to the shift timings/schedule of the Region

Essential Functions of the Job:

Responsibilities:

• Exception Management and Process Insights SAP HROSS Activities:

o Identify and communicate incidents to HR Systems Core HR Support– e.g., banking details not flowing through

o Coordinate and manage Global requests (such as updates to coding, etc.)

o Submit locally approved requests for EC access authorization

o Monitor data sent from EC to local applications – EMAPI/PMD

o Provide requests for mass uploads

o Update fiscal year change

o Update people year change

o Creation of New Department code

o Manage BBC changes such as adding job classifications etc.

o Keep a pulse on reporting to ensure job classifications/dept coding is correct

o Run monthly reports and post on SharePoint for TCs

o Managing RBP request for EC

o Purge request management

o Workflow correction management in EC

o Participate/POC for global initiated UAT\'s for EC related functionality changes/updates

• Payroll Activities:

o Works alongside our onshore People Team, our onshore payroll team, and our external payroll provider (ADP) to ensure HR data is consistent across systems for employees

o Validating salary changes via reporting before the relevant monthly & fortnightly payruns

o Review and validation of bonus payments, cross checking for duplicates and flagging with onshore Consultants to rectify as necessary

o Leave validation – validating that employee are correctly on long term leave and processing employees return from long term leave in the payroll system

o Work schedule/Cost Centre validation – validating data related to employees working arrangements and cost centre data to ensure alignment between the HR & Payroll systems

o Error log review and escalation – reviewing and correcting any transactions that did not correctly replicate from our HR to payroll system

o Trial Reporting corrections – Working with the payroll team to correct errors as flagged in pre-payrun reports

o Escalation of HR and Payroll related errors through to the onshore consultants for action (e.g. Salary over or under payments)

• Special projects:

o Annual contract renewals: Manage the renewal of contracts of employees and adhere to the timelines

o Compensation planning: Work with the onshore Talent and Total Rewards team for compensation planning

o SharePoint site updates: Management of Talent SharePoint site (access, updates, refresh, etc.)

Knowledge and Skills Requirements:

o Advanced skills in Microsoft Office, particularly Excel, PowerPoint and Outlook

o Strong attention to detail and data administration and analytics skills, with a focus on working with confidential data from various sources

o Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.

o Time management and the ability to deliver in a fast-paced environment with competing priorities

o Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints

o Excellent client service skills, networking, and relationship development skills

o Ability to be successful in a virtual team environment, working with limited supervision

Job Requirements:

Education:

o Bachelor\'s degree, preference will be given for those with HR Specialization

Experience:

o Minimum of 5 years of progressive experience in HR or related field at a coordinator or administrative level

o Demonstrated experience working with different stakeholders with competing needs

o Working in international and diverse environments

Note: This job description is intended as a guide to reflect the principal functions of the job. However, it is not an all-inclusive listing of the required job functions and functions may vary depending on the particular geographic location of the job and/or the manager. Further, the job description is subject to change at the discretion of management.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

Om Coe Pega Alliances Operations Coordinator

Taguig, National Capital Region EY

Posted today

Job Description

At EY, you\u2019ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we\u2019re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The GDS Alliance PEGA Operations Coordinator will function out of the GDS Alliances Delivery Center and will be responsible for providing ongoing operations support to the PEGA Alliance which is part of the broader global Ecosystem Relationship Enablement function. The incumbent will co-develop and thereafter, operationalize the operations support delivery. The incumbent will colloborate with the existing PEGA operations co-ordinator and the alliances service bureau, ensuring seamless service delivery for ongoing initiatives and will also be responsible for executing special projects that are assigned from time to time.

Essential Functions of the Job:

Responsibilities:

• Manage the PEGA investments program, oversee assignments and tasks not limited to the following:

o Overall budget outlay - preparation and tracking

o Work with ARD on activity calendar, stakeholder lists, implementation planning

o Ensure chargecode setup for budget allocation, track and monitor funds received from PEGA, ensure that they are allocated to this chargecode

o Project manage initiatives in consultation or under the supervision of the Alliance Relationship Director

o Ensure all investment initiatives are invoiced to the budget chargecode in a timely manner

o Track and report out on investment projects and budgets

o Work with the Investments team to ensure that the PEGA investments program adheres to defined processes and compliance requirements

o Business Reviews and meeting support for the PEGA Alliances Relationship Director

o Manage meeting calendar, co-ordinate with participants, finalize agenda with ARD

o Ensure meeting colleterals are ready, coordinate with the GDS Alliances Service Bureau

o Document minutes and follow up on action items, present ARD with meeting outcome and track/follow up on related deliverables

o Ensure all meeting colleterals and deliverables are suitably archived for future reference

o Program Manage various initiatives around processes and tools provided by the Alliance Partner which may include:

o Administration and maintenance of partner tools, portals, etc.

o Access request tracking, access issue resolution

o Certifications tracking, skill and competency tracking

o Single point of contact for Alliance Partner tools admnistration

o Partner with the onshore Alliance Operations contacts on strategic projects and initiatives as and when required

o Support Alliances team with initiation and tracking of Localisation of Global Agreement

o Cordinate with Alliance partners to facilitate custom class room training sessions other than regular web based training

o Manage onshore stakeholder expectations, plans and communication

o Support internal EY Alliances leadership meetings by developing content and managing logistics

o Work with other Operations Co-ordinators and the broader GDS Service bureau on various reporting and strategic assignments, as and when required

Knowledge and Skill Requirements:

o Should have project management knowledge, should be able to draw up project plans, execute assignments, manage budgets, report on project progress and outcomes. Shoudl have strong time management skills including prioritizing, organizing and tracking details and meeting a series of aggressive deadlines of multiple projects or assignments with varying completion dates. Should have experience in change management, stakeholder management, effective management of project assumptions, dependencies and risks

o Should have financial awareness and have basic knowledge of finance transactions like payables, receivables and invoicing

o Sales and pipeline exposure - understanding of concepts, opportunity life cycles and reporting

o Should have a technology aptitude, technology exposure through experience or academics

o Exposure to continuous process improvement and automation initiatives (and technologies), experience with process mapping, process documentation, internal audit preparation, facing audits, etc.

o Should be excellent with MS Excel and Powerpoint, Power Bi skills would be an added advantage

o Ability to work with senior onshore stakeholders, excellent relationship and stakeholder management skills, should have the ability to develop trusted business advisor relationships with onshore stakeholders

o Should have experience with virtual working preferable across multiple geographies, including cultural sensitivity, with a global mindset

o Good at problem solving, should be capable of evaluation, root cause analysis and mitigation, good interpersonal skills, analytical thinking and research capabilities, comfortable interacting across multiple groups & working with

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