Finance Assistant

Brasenose College are looking for a Finance Assistant - Student Billing to join our busy Finance team.
Please note, we will be reviewing CVs and interviewing candidates as they are shortlisted, we reserve the right to close this advert before the close date, so early application is advised.
Key Responsibilities
Student facing
To provide a first point of contact within the Finance Bursary for Students.
Support and assist student applications to external sponsors for funding where required and manage the correct payment of all studentships.
Administration of all prizes, grants, bursaries, studentships, awards to students by the College (including those awarded by the Disbursement Committee) to include the receiving and monitoring of evidenced claims against grants awarded.
Maintain good communication channels with students to provide information to the wider student community, to answer specific student queries and be available one to one to support student queries regarding their Batels.
Maintain the Intranet pages relating to the Finance Bursary for students.
Student sales ledger
To prepare and approve the import of student charges from sub ledgers (currently Kinetics) in conjunction with the Financial Controller to ensure correct revenue recognition.
Responsible for the annual set up of the student rent charging system (currently Kinetics). Responsible for ensuring that rent is charged at the correct bands and the correct authorisation is obtained before applying changes.
Support the Accommodation manager to ensure all student rent (and other charges) are correctly applied to Batels (Invoices).
Liaise with the Central University regarding the correct operation of US loans and responsible for the annual audit by US authorities for the correct operation of the US loans scheme.
To ensure all accommodation charges including rent, vacation residence etc are raised as appropriate in Kinetics Student, and that Batels are issued termly from the Finance System.
Responsible for closing the student sales ledger at month end in line with the current timetable including the preparation of journals, incl. accruals and prepayments.
Reconciliation of the Oxford bursary report to individual students records.
Reconciliation of the central university fee records (eVision) to college records including managing query raising, query resolution and query amendments i.e. adjusting University fee when students suspended or receive a fee reduction.
Responsible for reviewing financial declarations received from applicants for approval by the Finance Director or Financial Controller.
Annual set up of new students and sponsors on the Finance System as per College customer database and eVision fee schedule ensuring accurate university fee is charged at the start of the academic year.
Managing the Bursary@ inbox.
Credit control
To be the credit controller for students, responsible for the collection of student sales ledger overdue debt and to regularly report overdue debt to the Finance Director.
Preparation of a debtors’ report to Estates and Finance committee including reporting debt by ageing category and proposing suitable strategies to collect debt.
Responsible for the Dunning cycle including the escalation of debts using the current agreed debt escalation process.
Support the Bursar in debt escalation meetings, monitor payment plans and liaise with College solicitors for overdue debts.
Essential criteria
- Finance qualification e.g. AAT (finalist) /PQ ACCA/PQ CIMA/PQ CA or other equivalent qualification or qualified by experience with relevant skills).
- Excellent numeracy skills and good report writing skills with a high degree of accuracy and attention to detail.
- Advanced knowledge of Excel and good system skills.
- Excellent organisation and prioritising skills.
- Ability to identify problems and develop solutions.
- Good interpersonal skills, including ability to develop good working relationships, empathy and ability to explain, persuade and influence.
- Good team working skills, including flexibility and adaptability.
- Previous experience as Finance Assistant or Accounts Receivable assistant, ideally with experience supporting students, or similar role.
- Some technical accounting knowledge, experience of month end, and vat returns in particular
See full job spec and requirements at below link to apply.