Purchasing and Assets Assistant

2 weeks ago


Metro Manila, Philippines AIMI Full time

WORK-FROM-HOME | Night shift DUTIES and RESPONSIBILITIES: o Receive and log reports of malfunctioning refrigerators or other assets. o Analyze manufacturer information and warranty status to determine coverage. o Capture and maintain accurate records of equipment issues and resolutions. o Communicate promptly with technicians and internal stakeholders to track progress on repairs. o Assess repair versus replacement options, factoring in cost-effectiveness and lifecycle value. o Generate reports in line with manufacturer and company guidelines. o Create and process purchase orders as needed, following established Procure to-Pay procedures. o Record and reconcile all expenses (e.g., repairs, replacements) using the company Amex card. o Ensure timely and accurate invoice payment processing. o Identify and evaluate new vendors to expand supplier options. o Prepare and issue Requests for Proposal (RFPs) to qualified vendors. o Request, review, and compare quotes to ensure competitive pricing and value. o Maintain vendor information and contribute to supplier relationship management efforts. o Maintain clear communication with the reporting party until issue resolution. o Monitor daily updates from technicians and escalate delays when necessary. o Contribute to continuous improvement of asset tracking and reporting processes. QUALIFICATIONS: -Background in purchasing/procurement (POs, vendor sourcing, RFPs, quotes) -Knowledge in asset/facilities support (repairs, lifecycle, warranties) -Skilled in expense tracking & reconciliation (cards, invoices, payments) -Ability to coordinate with vendors/technicians for timely resolution -Familiarity with ERP or procurement tools (nice to have)



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