Executive Assistant and Reporting Analyst

We're Hiring: Executive Assistant and Reporting Analyst

We are currently on the lookout for an Executive Assistant and Reporting Analyst to join our team at Cloudstaff, the #1 workplace everywhere

Role: Executive Assistant and Reporting Analyst

Work Arrangement: Work from Office

Location: Philippines - Angeles, Mabalacat, Ortigas, Makati

Schedule: Night Shift

Job Description:

Inbox Management

• Take full ownership of the CFO and President’s email inboxes
• Ensure Inbox Zero is maintained daily by triaging, organizing, and responding to emails as appropriate
• Proactively filter out spam and irrelevant communications using rules, deny entries in Fusemail and best practices
• Leave only emails that require direct executive attention or response
• Draft and send professional correspondence on behalf of the executives

Calendar & Scheduling

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Anticipate scheduling conflicts and proactively resolve them

Communication & Coordination

• Act as the primary liaison between the executives and internal/external stakeholders
• Prepare and review communications, presentations, and reports for executive meetings
• Coordinate logistics for meetings, conferences, and events, including venue selection and materials preparation

Administrative Support

• Create, maintain and organize confidential files and ensure the integrity of sensitive information
• Monitor and prioritize incoming requests, ensuring timely follow-up and resolution
• Assist with special projects and perform research to support executive initiatives

IT Support

• Manage IT Support Cases and Salesforce development coordination
• Build reports using Power BI and similar
• Sage 100 and Salesforce updates
• Performs all other duties as assigned

Qualification and Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma (or GED or High School Equivalence Certificate)
• Bachelor’s degree preferred, two or more years commercial electrical experience; or equivalent combination of education and experience

Language Skills

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
• Ability to effectively present information to management, public groups, and/or board of directors
• Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors, etc.

Mathematical Skills

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Computer Skills

• To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.

Non-Negotiable Skills & Requirements:

• Working knowledge of Power BI for data visualization and executive dashboards
• Experience using Sage 100 for financial or operational support
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and multitasking abilities with a keen attention to detail
• Outstanding verbal and written communication skills