Purchasing Officer

Overview

Join to apply for the Purchasing Officer role at MicroSourcing .

Position

Purchasing Officer (Intermediate)

Work setup & shift

Hybrid | Day shift

What we offer

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one (plus one or more dependents), paid time off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Benefit from flexible work arrangements that help you balance work and life.
• Career Growth: Take advantage of continuous learning and career advancement opportunities.
• Inclusive Teamwork: Join a team that celebrates diversity and fosters an inclusive culture.

Your Role

The tasks below outline the primary responsibilities of the Purchasing Officer. From time to time, the purchasing officer will be required to assist and support other tasks within the In-life services team.

• Generation and dispatch of accurate purchase orders to automotive supply partners across Australia.
• Follow up on order acceptance with suppliers, ensuring all information is captured.
• Follow up on weekly delivery confirmation reports for all outstanding orders to ensure all date changes are captured in Miles, and communication is sent to the customer and relevant sales teams.
• Upon vehicle delivery, follow up to receive completed paperwork, including the driver’s signature on the Delivery confirmation.
• On receipt of complete paperwork, match the invoice to Miles’ data. If any discrepancy higher than $100, raise an incident through the internal process.
• Follow up on internal incidents to ensure they are completed in a timely and accurate manner.
• Processing of invoices and other relevant documentation via agreed processes and timeframes.
• Manage email-based requests, such as registration paperwork, third-party fit-out paperwork, and suppliers.
• Following up third-party suppliers with invoices, issues with deliveries, delivery address, payment requests, interstate transport, and delivery of vehicle.
• Daily actioning of automated task reports.

What You Need Skills & Experience Preferred

• Highly analytical with a high level of accuracy and attention to detail.
• Results and customer focus – able to process large volumes of work while remaining responsive to customers and delivering quality outcomes.
• Excellent oral and written communication skills.
• Planning and coordinating – able to plan for delivery against required timeframes.
• Team player with willingness to assist others where necessary.
• Ability to focus and process high volumes of work against deadlines to ensure team efficiency.
• Ability to resolve issues under pressure and during high workload or change.
• Minimum of 1 year of experience in professional administration or customer service.
• Experience working with automotive dealerships.
• Experience in document processing and/or working with a workload management tool.
• Any relevant qualifications relating to advanced analytics.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our Commitment to 100% YOU

MicroSourcing believes that our strength lies in the diversity and talent of our people. We foster an inclusive culture that embraces all races, genders, ethnicities, abilities, and backgrounds. We provide space for different perspectives and offer opportunities for everyone to thrive.

At MicroSourcing, equality isn’t just a slogan—it’s our way of life. We don’t just accept your unique, authentic self—we celebrate it and value every contribution to our collective success and growth. Join us in celebrating YOU and your 100%

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