Facilities Coordinator

AMS Makati, National Capital Region, Philippines

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Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

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The Role

Are you passionate about creating efficient and innovative work environments? Let’s talk

Our role will give you an opportunity to oversee the management and optimisation of our facilities, ensuring a safe, sustainable, and productive space for our employees locally. You\'ll have a chance to act as the first point of contact for external visitors and providing best-in-class customer service to both internal and external stakeholders, including third party vendors.

Key Accountabilities

• Managing the incoming calls and acting as the second point of contact for internal and external visitors.
• Resolving internal and external Facilities requests via Service Now, in line with KPIs.
• Managing relationships with internal and external stakeholders, including third party vendors.
• Organising and facilitating internal and external events to ensure that they are successful (e.g., organising catering and/or taxi arrangements for guests and employees, room booking and support during the event).
• Ensuring all up-to-date information is displayed on the boards (e.g., notice board, leadership board).
• Raising Purchase Orders and manage invoices, updating the cost control tracker in a timely manner.
• Supporting the development and delivery of communications working alongside internal Communications function.
• Supporting the delivery of optimum cost efficiencies throughout the year.
• Supporting office emergencies e.g. First Aid or Fire Evacuation procedures and escalate, where appropriate.
• Supporting and contributing to Facilities projects and continuous improvement initiatives.
• Supporting the maintenance and improvements of the Facilities AMS platforms.
• Managing the mobile phone account for the Region where relevant.
• Act as the Subject Matter Expert of shipment of kits and assets.
• Ensuring compliance with all local/global Health and Safety regulations.
• Providing support to senior leaders in managing the engagement for assigned location communities in the region.

Skills & Experience

What you need to have to be successful:

• Minimum of one year’s experience in a Facilities role.
• Excellent time management and organisational skills.
• Experience of working in a deadline driven environment.
• Proficiency with the Microsoft Office Suite.
• Knowledge of Facilities Management Software (e.g., Service Now) is a nice to have
• Safety Officer Certificate, First Aid Certificate, or Occupational Health and Safety (OHS) experience is a nice to have
• Willing to work the night shift (8:00PM - 5:00AM Philippine Time) or mid-shift (12:00PM - 9:00PM Philippine Time)
• Willing to report onsite daily

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

*Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email or inform a member of our Talent Acquisition team.

Hit the Apply now button to get your journey started

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Customer Service

Industries

• Human Resources Services, Staffing and Recruiting, and Outsourcing and Offshoring Consulting

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